Prosecuting Attorney Receptionist

2026 Saline County

Prosecuting Attorneyy Receptionist

Job Description

Exempt:                                 No

Department:                          Prosecuting Attorney

Reports To:                        Administrative Manager/            Office Manager

Location:                                102 S. Main, Benton

Safety Sensitive:                    No

GENERAL DESCRIPTION OF POSITION

The incumbent provides general secretarial assistance and acts as receptionist and answers the telephone for the department.  Ensure that all office functions are performed efficiently and in a professional and timely manner to maintain office continuity.  The incumbent is essentially the 'gatekeeper' for the office as well as responsible for providing secretarial support.  Initiates and installs new ideas for efficient operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Greet individuals entering the office, providing information, or directing them to the appropriate individual within the office.


2. Answer telephones, direct phone calls to appropriate person, or take messages in a polite and efficient manner.


3. Runs office errands when the runner is out.


4. Provides assistant to case coordinators with discovery requests and other items as needed.


5. Sets up and enters new case files as needed.


6. Handles the front -window with two (2) party complaints; gives victims appropriate paperwork.


7. Perform secretarial duties that include word processing, data entry, photocopying, filing, preparing and sending mail/correspondence, opening/distributing mail, and faxing documents as requested.


8. Mails victim letters and other victim correspondence such as court dates, hearing, etc.


9. Mails crime victim reparation and VINE information to crime victims.


10. Tracks down victim contacts information and updates computer systems with the information.


11. Answers simple court questions for victims when they call or when needed.


12. Maintains offices files in an accurate and efficient manner; scan files and update system.


13. Assures victims safety while in our office; moves to an internal space if necessary for the safety of the individual.


14. Updates database for closed files and indefinite retention files and puts them in boxes.


15. Disseminates sentencing orders to appropriate people.


16. Perform any other related duties as required or assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION AND EXPERIENCE

High school or GED, plus specialized schooling and/or on the job education in a specific skill area, e.g. data processing, clerical/administrative, customer service etc., plus 12 to 18 months related experience and/or training, and 1 to 6 months related management experience, or equivalent combination of education and experience.

COMMUNICATION SKILLS

Ability to effectively communicate information and respond to questions in person-to-person and small group situations with customers, clients, public and other employees of the organization.

SOFTWARE SKILLS REQUIRED

Advanced: Alphanumeric Data Entry, Contact Management, Word Processing/Typing

Intermediate: Spreadsheet

Basic: 10-Key, Presentation/PowerPoint

USE OF MACHINES, EQUIPMENT AND/OR COMPUTERS

Regular use of complex machines and equipment (desktop/laptop computer and software,)

WORKING CONDITIONS

Normal working conditions as found within an office setting, wherein there is controlled temperature and a low noise level, plus a minimum of distractions.

ENVIRONMENTAL CONDITIONS

The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

 The noise level in the work environment is usually moderate.

PHYSICAL ACTIVITIES

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions and expectations.

Moderate diversity, low physical. Work activities which allow for a moderate amount of diversity in the performance of tasks are not as varied as those positions with high-level diversity and decision-making.

While performing the functions of this job, the employee is continuously required to talk or hear; regularly required to sit, reach with hands and arms; frequently required to stand, walk; and occasionally required to use hands to finger, handle, or feel, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and color vision.

ADDITIONAL INFORMATION

The incumbent should possess good communication skills, as frequent contact is required with the public and others.  Also, the applicant should have good knowledge of modern office practices, procedures, and equipment.  The incumbent should also possess good organizational skills for prioritizing workloads.  Clerical/secretarial skills include computer skills, software application knowledge, accurate typing, calculator (10-key), copier, fax, etc.

The duties listed above are intended only to show the various types of duties that will be performed.  The omission of a specific statement of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.  All positions within the Prosecuting Attorney’s office are assigned by the Prosecuting Attorney and/or his representative and are subject to be changed when deemed in the best interest of the office’s operation. 

This job description does not constitute an employment agreement between Saline County and the employee and is subject to change by the employer if the need of the employer and requirements of the job change.

RECEPTIONIST

• Starting rate of up to $33,854 annually, dependent upon customer service experience.


• This position is scheduled to work Monday/Friday, 8 AM to 4:30 PM with paid holidays off.

• Bilingual pay of $2,080 is available once proficiency has been established.


• Group health, dental and life insurance is paid by the County for the employee’s coverage provided the employee obtains a wellness check within the designated time frame. 


• For employee retirement, the County contributes 15.32% per pay period of the employee’s gross towards the employee’s retirement through the Arkansas Public Employees’ Retirement System.

Interested applicants for any position may view all job notice posting on the Saline County website under “CAREERS”.  To apply for any of the positions, select the position and you will be directed to BambooHR to upload your resume and complete the process.  If you have any questions, please feel free to contact Christy Peterson at 501-303-5658 or [email protected]
or Audrey Villegas at 501-303-5701 or [email protected].

POSTED _3/17/2026

THESE POSITIONS ARE OPEN UNTIL 4:30 PM, ON 3/24/2026 OR UNTIL THE POSITIONS ARE FILLED. 

SALINE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER