Prototype / Documentation Specialist

Description

Arrow International is the world's largest manufacturer and supplier of charitable gaming products and solutions. We produce and distribute a wide array of products including consumables (pull tab tickets, bingo paper and ink, etc.) as well as world-class, state-of-the-art, electronic gaming products. Our products are sold, installed, and operated in numerous social and gaming venues around the world. We continue to grow at a record pace and offer this exciting career opportunity to join our team where we are focused on attracting and engaging exceptional talent, empowering colleagues to achieve fulfilling careers, and creating fun and engaging products that are second to none for our customers.

Position Summary

Arrow International, the world’s largest manufacturer of charitable gaming solutions, is seeking a Prototype/Documentation Specialist to support our R&D and Product Development teams in bringing innovative gaming products to market.

In this role, you will be responsible for managing the sourcing and procurement of prototype components for electronic gaming equipment, software-driven systems, and mechanical assemblies. Key responsibilities include ensuring bill of material (BOM) accuracy, maintaining part number integrity, and driving clear documentation flow to the sourcing team. You will also coordinate cross-functional communication to ensure lead times align with project schedules and that collaboration across engineering, manufacturing, and compliance teams remains efficient and consistent.

This role is critical to supporting rapid iteration and validation cycles while meeting Arrow’s high standards for quality, traceability, and regulatory compliance.

Primary Roles and Responsibilities

1. BOM & Part Management

• Maintain accurate, up-to-date Bills of Material (BOMs) for prototype and production builds across multiple product lines.
• Process and track part number requests to ensure consistent use of Arrow’s part numbering system.
• Collaborate with engineers and product managers to implement design changes and maintain BOM integrity.

2. Procurement Support

• Create and manage Lanca purchase requests for prototype materials, electronics, and mechanical components.
• Coordinate with Arrow’s Sourcing and Supply Chain teams to ensure on-time procurement and delivery.

3. Documentation Flow

• Ensure proper documentation handoff between R&D, Sourcing, and Manufacturing teams.
• Track document updates and ensure alignment with compliance and regulatory standards required in the charitable gaming industry.
• Support the transition from prototype to production release.

4. Manuals & Internal Documentation

• Work with internal teams (Product Management, Engineering, Technical Writing) to support the creation and maintenance of:
• Assembly manuals
• Product user manuals
• Internal work instructions
• Ensure these documents stay current with prototype iterations and compliance updates.

Requirements

Experience and Education

• Associate’s degree or equivalent work experience in Procurement, Supply Chain, Business, or a technical discipline.
• 2+ years of experience in a buyer, procurement coordinator, or prototype purchasing role, preferably in an electronics or regulated hardware environment.
• Familiarity with part numbering systems, BOM management, and cross-functional document flow.
• Detail-oriented with strong organizational skills and a track record of ensuring accuracy in high-complexity environments.
• Ability to thrive in fast-paced, iterative development cycles.
• Strong communication skills — comfortable collaborating with engineers, product managers, sourcing teams, and compliance personnel.
• Proficient with Microsoft Office, Excel, and purchasing tools (experience with Lanca or similar ERP/MRP systems is a plus).

Physical Demands / Working Conditions"

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus
• The noise level in the work environment is low
• May be required to sit for long and/or extended periods of time.

Why Join Arrow International:

• Be a key part of bringing innovative charitable gaming products to market.
• Work in a collaborative team environment where hardware, software, and compliance come together to create exciting new solutions.
• Help drive rapid prototyping and development at the forefront of an evolving industry.
• Join a company with a strong reputation for quality, integrity, and regulatory excellence in the gaming sector.