Purch. Asst./Recept.

Essential Duties and Responsibilities -
Core responsibilities include, but are not limited to, the following:

• Serve as the first point of contact by answering and directing incoming calls, paging employees as needed, and appropriately screening calls to shop personnel.


• Greet and assist all visitors to the facility; maintain the visitor welcome board and reception area systems.


• Maintain accurate and organized purchasing department files, both physical and electronic.


• Coordinate visitor hospitality, including arranging catering, purchasing food and supplies, setting up meeting spaces, and handling post-meeting cleanup.


• Arrange travel accommodations for guests, including hotel reservations, and process related invoices as needed.


• Manage mail operations, including outgoing mail, interoffice distribution, and maintenance of postal equipment.


• Order and maintain inventory of office and kitchen supplies.


• Enter and receive purchase orders as requested; assist buyers with purchase order entry and tracking of open orders.


• Process supply purchases through CribMaster.


• Maintain and track Certificates of Insurance for on-site contractors.


• Update communication boards and other internal displays as required.


• Ensure all visitor requirements are met, including completion of safety documentation.


• Perform other related duties as assigned.

Supervisory Responsibilities- This position has no supervisory responsibilities.

Additional Requirements - To perform the job successfully, an individual should demonstrate the following requirements and competencies.

Qualifications - To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience - One-year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.

Language Skills - Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills - Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability - Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills - To perform this job successfully, an individual should have knowledge of Cribware Database software; SAP, MP2 Manufacturing software and Excel Spreadsheet software.

Physical Demands - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to stand; walk and use hands to finger, handle, or feel.

Work Environment - The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.