Purchase Card Administrator

Purchase Card Administrator

Division of Finance and Administration

Georgia State University

The Division of Finance and Administration contributes to Georgia State University’s teaching, research, and public service mission by providing the university community and the institution’s constituents with quality services in a supportive and cost-effective manner. The division provides specialized expertise in the stewardship of human resources, financial assets, property, and facilities in the assurance of a safe environment for faculty, staff, students, and visitors to our campus. The Division of Finance and Administration is currently seeking to hire an experienced Purchase Card Administrator.

 WHAT MAKES GSU A GREAT PLACE?

• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunity and mentorship.
• A rapidly growing center within an academic setting. 

WHAT WILL YOU DO:

The Purchase Card Administrator supports the administration, monitoring, and continuous improvement of Georgia State University's purchasing card program. The position helps ensure that purchasing card activity is conducted in accordance with applicable University System of Georgia, State of Georgia, and GSU policies and procedures. The role administers cardholder accounts and program records; reviews transactions and supporting documentation for completeness and potential policy exceptions; follows up on discrepancies and irregular activity; and provides guidance to cardholders, approving officials, and departmental contacts.

DUTIES AND RESPONSIBILITIES INCLUDE:

• Process card applications and account changes; maintain cardholder records and program files; coordinate card issuance, changes to account information and spending limits, and card cancellation or suspension as authorized; assist with lost or stolen card reporting; and maintain required records in the applicable card-management system.
• Review purchasing card transactions, activity logs, receipts, and other supporting documentation for completeness and compliance with applicable University, USG, and State requirements; identify prohibited or questionable transactions, missing documentation, unusual activity, and potential misuse; document findings and follow up with cardholders and approvers; and refer significant or unresolved concerns to the supervisor or appropriate University office.
• Monitor timely submission and approval of required transaction records; research transaction discrepancies, disputed charges, coding concerns, and other card-related issues; coordinate corrective action with departments, the card issuer, and University finance offices as appropriate; and prepare routine activity, compliance, and exception reports.
• Provide guidance and training to cardholders, approving officials, facilitators, department heads, and other University personnel on program requirements, documentation, reconciliation, and system use; prepare and maintain job aids, forms, and training materials; communicate policy or procedural updates; and respond to questions and requests for assistance.
• Serve as a point of contact for routine card issuer and card-management system matters; research account or transaction issues; coordinate resolution of technical or merchant-related concerns; and escalate issues that require bank, system administrator, or management intervention.

To be fully considered for this position, all candidates at the time of submission must provide the following documents:

• A complete and accurate GSU application
• Resume

Minimum Hiring Qualifications\: 

Bachelor's degree in Business Administration or a related field and one year of related experience; or a combination of education and related experience

Preferred Hiring Qualifications\: 

·        Experience administering or supporting a purchasing card program

·        Experience using PeopleSoft Financials/Spectrum and Jaggaer/PantherMart.