Purchasing Administrator

MadgeTech is currently seeking a Purchasing Admin to join our team. The Purchasing Administrator supports daily purchasing operations by coordinating supplier communication, maintaining MRP data, and ensuring that all electronic components and materials are available when needed. This role is essential in helping our production team deliver reliable, high-quality data logging instruments on time.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

Administrative & Transactional Support

• Create and process purchase orders (POs) in the MRP system DBA.


• Maintain accurate purchasing records and documentation.


• Track order confirmations, shipping notices, and delivery schedules.


• File and organize purchasing documents, contracts, and compliance forms.

Supplier Communication & Coordination

• Follow up with suppliers for acknowledgments, lead times, and delivery updates.


• Assist with vendor onboarding and maintaining supplier profiles.


• Resolve simple order discrepancies (incorrect quantities, missing paperwork).

Operational Support

• Coordinate incoming shipments with shipping/receiving.


• Monitor inventory for low-stock alerts and reorder triggers.


• Assist and support Accounts Payable by resolving invoice/PO mismatches.


• Help prepare reports (open PO report, spend summaries)

Internal Collaboration

• Support the buyer/planner, and managers with administrative tasks.


• Communicate order status to production, engineering, or customer service teams.

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Associate’s degree in business, Supply Chain Management, Engineering, or a related field, or equivalent work experience preferred.


• 1-2 years of experience in a purchasing or supply chain support role, preferably within a manufacturing or technology-driven environment preferred.


• Familiarity with basic procurement processes and supply chain operations.


• Strong organizational skills with attention to detail and accuracy.


• Basic understanding of procurement software (e.g., MRP systems such as DBA is a plus.)


• Good communication skills, with the ability to interact professionally with both internal teams and external suppliers.


• Ability to work independently, prioritize tasks, and meet deadlines.


• Proficiency with Microsoft Office required.

MadgeTech provides a comprehensive benefits package with medical, dental, and vision coverage, along with a competitive 401(k) match. Please submit your application if you’re interested.