Purchasing Agent

Description

About Us

  At Concert Hospitality, we bring a commitment to collaborative excellence, a unified vision, and shared principles of partnership to every aspect of hotel management. Our approach is seamless and tailored, ensuring each property under our management offers a unique and exceptional guest experience. 

Join our team of Experience Curators!

Concert Hospitality has an amazing opportunity as Purchasing Agent  

About Marriott, Westlake

The perfect blend of modern style and convenience awaits you at Marriott Dallas Fort Worth Westlake. Located in Westlake, Texas our hotel places you near corporate offices, attractions, shopping and the Texas Motor Speedway, making us an ideal choice for every traveler. Our inviting hotel rooms offer thoughtful amenities including a mini-fridge and a plug-in panel for streaming media. Work out in our 24 hour gym or go for a swim. Savor Texas specialties at our restaurant, SGR Solana Great Room, or pick up a Starbucks coffee on your way out to explore Southlake. If a meeting or social event brings you to our hotel, our elegant indoor and outdoor venues, custom catering and superb service will make your gathering successful. No matter your reason for joining us, you will discover all you need for a remarkable stay at our hotel in Westlake.

You should join our team if you believe...

· You believe in putting people first and know that a well-maintained hotel ensures an exceptional guest experience.

· You value working in an environment that promotes career growth and leadership opportunities.

· You take pride in leading a maintenance team, ensuring smooth operation of all hotel facilities, and upholding high standards of repair and maintenance.

You're a great fit for this role if you...

· Have a passion for leading a team that ensures the hotel's mechanical, electrical, and structural systems run smoothly.

· Are highly skilled in diagnosing and resolving maintenance issues, from HVAC systems to plumbing and electrical.

· Enjoy coordinating preventive maintenance schedules and are proactive in identifying potential problems before they arise.

· Have a leadership mindset, mentoring and guiding maintenance staff to perform at their best.

· Thrive in a dynamic environment where you’re responsible for keeping everything in top condition for guest satisfaction.

We're excited to have you join us because...

· You have at least three years of experience in hotel or facility maintenance with a focus on team supervision.

· You bring strong knowledge of HVAC, plumbing, electrical systems, and general repair techniques.

· You have a proven ability to lead and motivate a maintenance team, ensuring all tasks are completed efficiently and safely.

· You possess effective communication skills, allowing you to collaborate well with both your team and hotel management.

Here's the Core of Concert Hospitality:  We have a place for you on our team if your passion is to create UNMATCHED COMMITMENTS.

 What else do YOU need to know…This job posting is intended to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant. We are an equal opportunity employer. 

Job summary -

Supervise the Purchasing operation for the hotel. Maintain vendor relations and resources. Research projects for product needs. Follow approved procedures for buying and issue and assume that others within the Purchasing Department do the same. Evaluate purchasing history and usage to create buying par levels and budget levels. Participate in the month end inventory.

Essential Duties and Responsibilities – (Key Activities)

The following are specific responsibilities and contributions critical to the successful performance of the position:

•  Set Up New Vendors in Birchstreet
• Work with Kitchen to ensure that vendor pricing is competitive
• Work with all Departments to ensure that vendors are used when possible
• Run open PO report weekly, one week before month end and at month end
• Work with Managers on open purchase orders to ensure the service or product has      been received
• Reach out to vendors and get invoice/update if PO's are still open at month end
• Analyze volume of confirming PO's monthly to ensure that they are emergency only
• Submit analysis of confirming PO's  for follow up with Department Heads
• Assist Departments with entering PO's when there is turnover within the      department
• Perform/assist with monthly beverage inventory, food inventory, and quarterly china, glass, silver, equipment inventories 
• Work with Department Heads to reduce inventory and follow FIFO procedures
• Work with Department Heads to dispose of any stale dated items stored 
• Place orders when items are below PAR level
• Ensure that inventory sheets for all areas have been delivered to Purchasing      office at the end of the month 
• Review all inventories for accuracy before submitting to Accounting
• Research potential discrepancies with Accounting if identified during month end
• Train Associates and Managers on Birchstreet as needed
• Offer assistance when questions come up regarding Birchstreet processes
• Find new solutions to streamline processes
• Assist as necessary with organizing and cleaning store rooms, coolers and freezers
• Assist with ensuring products are stored at the correct temperatures  
• Assist with food delivery stocking and organizing of coolers, freezers and dry storage areas 
• Assist with other basic accounting tasks as requested
• Assist the culinary leadership and other departments as necessary with placing orders

Requirements

REQUIRED SKILLS AND ABILITIES:

· Customer service or hotel experience a plus. 

· Communicate and disseminate information accurately. 

· Excellent language, spelling, writing, editing and proofreading skills and telephone etiquette. 

· Strong knowledge of Birchstreet (with training) Microsoft Word, Excel, Explorer and Power Point; fax and copier machines. 

· Typing (minimum 40 wpm), filing and general office skills a must. 

· Very detail oriented and organized. 

· The employee is required to stand; walk; use hands to handle or feel; reach with hands and arms; stoop, kneel, crouch, or crawl. 

· The employee must regularly lift and/or move up to 25 pounds and frequently lift and/or move up to 50 pounds. 

· Must be able to interact with co-workers, guests and have a winning, can-do attitude!

· Basic math skills are frequently used when handling cash and credit.

• May be required to work nights, weekends, and/or holidays.

This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time.