Purchasing Agent

SUMMARY

This position is responsible for monitoring inventory levels, placing timely purchase orders, and scheduling deliveries to ensure products can be shipped within the stated turnaround times of the business. 

ESSENTIAL DUTIES & RESPONSIBILITIES

Purchasing (60% of the job)

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  Places purchase orders for existing products with vendors and suppliers


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  Schedules deliveries in accordance with warehouse receiving schedules


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  Maintains system for keeping warehouse and inventory items stocked


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  Researches potential vendors as directed by the Supply Chain Manager


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  Maintains accurate pricing records for reporting purposes
  

Inventory Management (40% of the job)

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  Tracks and audits incoming shipments into the inventory system


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  Reviews and enters cycle count data and reconciles discrepancies


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  Performs inventory adjustments as needed

EDUCATION & EXPERIENCE

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  2-5 Years of purchasing experience - can operate and manage processes and work independently


• Associate’s degree in Supply Chain Management, Logistics, Business, Operations, or a related field preferred; will consider a combination of coursework and relevant experience.

FUNCTIONAL SKILLS

• Ability to problem solve using mathematical skills (inventory and data analysis)


• Ability to negotiate with internal and external stakeholders


• Ability to remain highly organized and display attention to detail


• Ability to use customer service skills to build rapport with suppliers


• Proficient in ERP systems and supply chain software, with advanced skills in Microsoft Office products (especially Excel) is a plus.
  

PHYSICAL DEMANDS & WORKING CONDITIONS

• Ability to listen to customers, problem-solve, and respond frequently


• Ability to operate keyboard and view computer screen frequently


• Ability to read and respond to emails on a frequent basis


• Ability to read, write, and speak English fluently


• Ability to sit at desk frequently


• Ability to stand, walk, bend, reach, stoop, kneel, squat, twist, push, pull, and carry items frequently


• Ability to talk and communicate with others via phone, in-person, and/or computer frequently


• Ability to use hands and fingers and to reach for and handle objects to perform tasks frequently


• Ability to write ideas/information in a logical flow frequently


• Ability to sit and operate a motor vehicle occasionally


• Work requires sufficient auditory and visual acuity to interact with and/or care for others


• Work requires color vision


• Work requires the ability to lift up to 15 pounds frequently
  

EQUIPMENT & SOFTWARE USED

• This role routinely uses standard office equipment such as computers (desktop and laptop), printers, multiple displays, scanners, and wireless headset


• This role routinely uses e-commerce and organizational software (Shopify, Asana, & Slack)


• This role routinely uses Microsoft suite of products


• This role routinely uses NetSuite and other inventory technologies
  

ENVIRONMENTAL CONDITIONS & TRAVEL

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  The employee is primarily exposed to a normal office environment and an operations facility, with varying levels of noise.


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  The employee is occasionally required to wear suitable Personal Protective Equipment while visiting client facilities, job site locations, or other operations areas


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  Travel: Less than 5%
  

The job criteria may include other duties, responsibilities, and activities, which may change or be assigned at any time with or without notice.