Purchasing Agent

JOB TITLE: Purchasing Agent     

JOB SUMMARY: The Purchasing Agent will work closely with the Purchasing manager and the studio leadership to assist with all aspects of purchasing through the Direct Source company.  This position will report to the Studio Manager and Principal. 

KEY RESPONSIBILITIES:

• Function as company’s Purchasing Agent with ability to work on multiple projects.


• Represent to the client the purchasing options Direct Source offers.


• Work with the Purchasing manager to assist with providing solutions for business decisions and solutions. 


• Establish and maintain effective client, contractor and vendor relationships for duration of project.


• Prepare and issue FF&E Proposals to prospective clients.


• Prepare and present FF&E preliminary budgets, actual budgets and in some cases budgets for bidding.  Update budgets as needed to keep the project current.


• Prepare and deliver Purchase Orders.


• Review and process vendor invoices to accounting for payment.


• Responsible for processing expenses reports for all purchases for project needs.  Will be responsible for owning company credit card. 


• Meet deadlines and budgets for time and costs.


• Maintain contact with vendors throughout the project to keep orders on track and make sure items are delivered on schedule to avoid project delays.  Follow up with vendors as necessary to ensure open communication. 


• Create and issue invoices to clients in a timely manner as needed to keep the project on schedule.


• Work with the manager to assist with warehousing reports with ability to handle issues (ie: damaged or incorrect items) that may arise.


• Manage on site installation of FF&E with ability to travel out of town if necessary.  


• Communicate regularly with teams to keep project designer, team and client up to date through the duration of the project.

QUALIFICATIONS:

• Knowledge and understanding of FF&E design process and terminology a plus


• Ability to read furniture plans and drawings


• Able to manage to expectation of clients, vendors, and internal team members effectively


• General knowledge of accounting, invoicing, billing, and expenses


• Intermediate experience with Microsoft Excel and basic computer skills 


• Knowledge of DesignSpec specification Software a plus.


• Knowledge of Quick Books accounting software a plus


• Self-disciplined and motivated


• Strong organizational, time management, written and communication skills.  Must be detail-oriented 

SUPERVISORY RESPONSIBILITIES:

This position has no supervisory responsibilities.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Majority of time is spent in sitting position.


• Ability to move throughout the office either by walking or through assisted means.


• There are some lifting requirements (5-15 lbs.) for this position.

Cooper Carry is an Affirmative Action/EEO Employer who values workplace diversity and consider applications regardless of age, race, gender, religion, color, sex, national origin, genetic information, sexual orientation, veteran status, individuals with disabilities or other status protected by law Cooper Carry provides a drug free workplace.