Purchasing Agent/Buyer

Description

 Position Purpose: 

The Purchasing Agent/Buyer orders supplies and equipment by preparing and processing Purchase Orders via Requisitions and follows up until the item is received, accepted, and paid for under the general supervision of the Director of Materials Management.  Demonstrates the mission of HRMC by displaying REACH, our core value system:

• Respectful - We value the unique talents, ideas, contributions, and circumstances of each individual.
• Engaged - We value being active, positive participants at work and in our communities.
• Available - We value providing local access to care for our communities while being present for each other.
• Competent - We value knowledgeable, people-centered, innovative, and technology driven teams.
• Helpful - We value always helping others with kindness and compassion.

Essential Job Functions: 

• Handles all supply requests appropriately from Departments throughout the Facility.  
• Prepares and processes Purchase Orders as necessary and follows up until item is received, accepted, and paid for. 
• Obtains prices, quotes, and other product information for user departments. 
• Assists staff in properly preparing Requisitions for special purchase items. 
• Consults with departments regarding substitutions if original items are not available. 
• Reviews back-order files and deals appropriately with follow-up on back-order issues. 
• Reviews inventory of stock items to assure stock is consistent with usage. 
• Initiates orders on depleted stock in timely manner. 
• Arranges with vendors for replacement of defective items delivered and coordinates product returns. 
• Corresponds with vendors concerning shipments, delivery shortages, substitutes, and price changes. 
• Analyzes requisitions received, makes certain that cost is within authorized limits or has necessary approval, decides most appropriate method of purchase. 
• Manages perpetual inventory of materials on hand to maintain adequate supply levels in the Hospital and coordinates timely supply distribution. 
• Match invoices that have Purchase Orders via Invoice Matching in Cerner.  Adjust pricing as needed and deliver completed invoices to AP Department for payment. 
• Prepare returns on items that need to be repaired using a Returned Goods Shipping Voucher. 
• Create new items numbers for chargeable and non-chargeable items. 
• Count Inventory & adjust item balance as needed. 
• Create new Vendors in Cerner as needed.  

Other Job Duties: 

• Organize storeroom as needed. 
• Assumes operational responsibility for the department in the Director’s absence. 
• Assist in checking in and putting away supplies when needed. 
• Fill Requisitions and deliver supplies when needed. 
• Receive Purchase Orders as needed. 
• Participate in activities/leadership development as assigned. 
• Perform other duties as assigned. 

Requirements

Qualifications: (Minimum Education and Experience) 

• Prefer at least one year post high school education in secretarial or related studies. 
• Prefer at least 2 years’ experience as Hospital Buyer. 
• Visual, auditory, and speech acuity requisite to verbal and written communication with hospital staff and vendor representatives. 

Knowledge, Skills, and Abilities: 

• Aptitude with numbers.  
• Computer experience preferred. 
• Accurately type at least 35 word per minute. 
• Ability to operate forklift for the purpose of unloading freight.