Purchasing and Financial Coordinator

Job Description:

The Purchasing and Financial Coordinator for the Department of Chemistry manages the procurement of scientific research equipment and supplies, as well as instructional and administrative materials. The Coordinator works closely with faculty, staff, students, and visiting researchers. This role assists Principal Investigators (PIs) in determining allowable grant expenditures, and keeps accurate, timely records in accordance with audit standards. The Coordinator ensures all purchases adhere to University and sponsored research purchasing guidelines and policies.

The incumbent also manages purchasing databases, financial trackers, and reporting functions, while maintaining knowledge of Environmental Health and Safety (EHS) considerations specific to a chemistry environment. The position collaborates with the Financial and Operations Manager, the Academic Department Manager (ADM), the Stockroom Coordinator, and departmental leadership, and steps in to provide stockroom coverage as needed to maintain operational continuity.

Education and Experience

• Associates degree with minimum of 2-3 years of related experience; or an equivalent combination of education, training, and experience.

• Two years of stockroom experience preferred.

• Excellent financial and database management skills.

• Proficiency in FileMaker Pro and other databases as needed, Microsoft Office (in particular Excel), Google Workspace (Gmail, Sheets and Docs), and Workday.

• Willingness to learn new systems and structures.

• Strong customer service orientation.

• Excellent time management, organizational skills, and attention to detail.

• Strong interpersonal, oral, and written communication skills.

• Ability to work independently and collaboratively.

• Ability to manage multiple priorities in a fast-paced environment.

Applicants must submit a cover letter and CV/resume.

Why Brown?

Brown University is a leading research university that is distinct for its student-centered learning and deep sense of purpose. Our students, faculty, and staff are driven by the idea that their work will impact the world.

Brown University offers flexible work/life balance; summer hours, winter break, and a comprehensive Benefits package including time off, annual paid holidays; benefits offerings including health, dental, vision, tuition assistance, retirement, wellness, employee discounts, and more. Read more about the benefits of working at Brown here.

All offers of employment are contingent upon a criminal background check and education verification satisfactory to Brown University.

Benefits of Working at Brown:

Please review additional information on the Benefits of Working at Brown.

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Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

This position is not eligible for visa sponsorship.

Still Have Questions?

If you have any questions you may contact [email protected].

Brown is an E-Verify Employer.

EEO Statement:

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.