Purchasing and Fulfillment Associate I

Description

SUMMARY: The Purchasing & Fulfillment Associate is responsible for handling client issues related to the laboratory. The Shipping and Receiving Associate assists with billing reports, supplies for outside clients, UPS account setup, and other customer service inquiries.

ESSENTIAL DUTIES:

• Performs administrative functions related to the following functions: shipping and receiving, purchasing, marketing, and general administration of the department.
• Prepares purchase orders, processes invoices, tracks budget and expenditures, researches prices, obtains quotes, projects expenditures, and assists with the annual budget preparation for the department as needed.
• Cross trains to assist with other departmental administrative roles and functions as assigned. 
• Provides other administrative support and technical support to departmental operations and laboratory department as assigned.
• Administers and conducts the shipping and receiving processes and will prepare orders to go out as requested by customers. 
• Receives goods and verifies the quality and count of all items; check against suppliers’ count and immediately reports discrepancies to carriers, supervisor, and purchasing. 
• Transports products locally, as needed, to meet customer deadlines. 
• Maintains shipping/receiving records carefully and accurately for requested categories, including goods returned and items shipped. 
• Maintains database of shipment data to ensure that customer orders are accurate. 
• Notifies supervisor of major discrepancies, over-shipments, or substitutions. 
• Organizes warehouse and work area for orderliness. 
• Accounts properly for the location of incoming goods. 
• Prepares bills of lading for shipments.
• Performs other duties as assigned.

Requirements

QUALIFICATIONS:

• High school diploma or equivalent.
• Ability to exercise initiative, problem solving and decision making.
• Ability to communicate effectively orally and in writing with physicians, staff, and the public. 
• Ability to work independently and organize work to meet established deadlines.

PHYSICAL DEMANDS AND CONDITIONS:

The physical demands described here are representative of those that must be met to successfully perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. 

Clinic/Group Medical Practice environment with exposure to communicable disease or body fluids. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle, or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. 

HOURS/TRAVEL:

• May travel between locations occasionally as requested.  
• Typical work hours: Monday – Friday 10 AM – 6:30 PM (May vary).
• Depending on client-specific work schedule, may include other daily hours, weekends and/or holidays.
• May need to work occasional overtime as required.