Purchasing & Inventory Coordinator

We are seeking a Purchasing & Inventory Coordinator who is responsible for processing purchase requisitions, managing stock, maintaining warehouse/storage space and inventory. The ideal candidate will be organized, show attention to detail and have excellent communication skills.

• Create purchase orders based on purchase requisitions received and send the purchase orders to the vendor
• Verifying receipt of goods from vendors and process the receiving documents 
• Physically maintaining the inventory for the department and/or office location
• Assist in researching variances between vendor invoices and purchase orders
• Enter inventory tracking sheet information into the software to reconcile the physical inventory
• Ensure that accurate and complete reporting and internal control systems are functioning and that all relevant records are properly maintained
• Manage stock control and assist in regular physical and random warehouse inventory accounts
• Organize the dispatch, delivery and receipt of equipment and materials
• Preparation of returned materials authorizations (RMA)for defective equipment
• Assist in creating documents, policies, and procedures utilized for inventory control and tracking   
• Manage availability of space and prepare stacking/storage plans prior to material and equipment arrivals
• Assist in layout design to ensure efficient space utilization
• Monitor the quantity and quality of the materials stored
• Liaise with employees, suppliers and transport companies
• Maintain regulatory standards of health and safety, hygiene, and security
• Receive requests for equipment and materials (RFEM) and place orders after confirming equipment has been billed (installation coordinator only)
• Track and relay the status of orders to the Project Managers (PM). Stage and label jobs for Project Managers. (installation coordinator only)

Training and Certification Requirements:

•  Experience in businesses such as purchasing, inventory, warehouse and/or operations preferred
• This job requires lifting and/or move objects and may be required to climb
•  Possess excellent attention to details and must be able to perform tasks accurately
•  Possess very strong skills in organization, and be able to prioritize tasks and choose the most important duties to complete first
•  Possess good knowledge of office procedures and administration
•  Ability to analyze and solve problems
•  Possess excellent communication skills, on phone, in written and verbal forms
•  Possess top level skills in customer service
•  Superior spreadsheets skills and a good knowledge of Microsoft Excel and Google Suite
•  Ability to stand, walk, stoop, kneel, crouch, crawl or view a computer screen for extended periods of time.  

What We Offer:

• Paid time off (PTO) and holidays.
• Comprehensive benefits package including medical, dental, and vision insurance.
• Short term and long-term disability.
• 401(k) matching.
• Employer funded life insurance.
• Opportunities for professional development and growth.
• Employee Referral Program.

About Us:

At DynaFire, we are your comprehensive partner for all fire and life safety needs. From expert support and installation to state-of-the-art sprinkler and fire alarm systems, we deliver tailored solutions to protect your business and assets. Whether you're looking to enhance security or ensure regulatory compliance, reach out to DynaFire today for industry-leading solutions and exceptional service.

DynaFire is an equal employment opportunity employer dedicated to promoting an inclusive, diverse, and innovative environment for our employees. We provide all qualified applicants with employment consideration without regard to race, color, religion, sex, pregnancy, childbirth, ancestry, national origin, age, protected veteran status, marital status, genetic information, gender identity or expression, sexual orientation, disability, or any other protected status in accordance with applicable federal, state, or local laws.