Purchasing & Receiving Clerk

Job Description:

Key Responsibilities

Purchasing

• Create, issue, and track purchase orders in ServiceTitan's Inventory module
• Order materials, equipment, and supplies for jobs, warehouse stock, and truck replenishment
• Maintain vendor relationships, request quotes, and compare pricing for cost savings
• Follow up on backorders, delays, and shipping issues and communicate changes to dispatch or project managers
• Monitor reorder points and min/max levels to prevent stockouts and overstock

Receiving

• Receive, inspect, and verify deliveries against purchase orders and packing slips
• Receive items into ServiceTitan promptly and accurately, and document shortages, damages, or incorrect shipments
• Coordinate returns, credits, and warranty claims with vendors
• Label, organize, and shelve materials in the warehouse

Inventory Management

• Maintain accurate warehouse and truck inventory in ServiceTitan
• Process transfers between the warehouse, trucks, and job sites
• Perform regular cycle counts and annual physical inventories, and investigate discrepancies
• Stock and restock technician trucks per established truck templates
• Keep the warehouse clean, safe, and organized

Administrative and Accounting Support

• Match vendor invoices to purchase orders and receipts, and resolve discrepancies
• Work with accounting on bill entry, vendor statements, and job costing accuracy
• Make sure materials are tied to the correct jobs, so job costs and invoices are accurate
• Keep vendor, pricebook, and material records current, including cost updates

Heartland Home Service is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.