Purchasing Assistant

The Purchasing Assistant will work closely and assist the Purchasing Manager with coordinating job materials and collaborating with supervisors to maintain the schedule, materials and equipment required for production jobs.

Essential Functions:

Assists in the purchasing process by monitoring stock levels, researching vendors, tracking remake orders, scanning products, ordering glass, ordering office supplies, processing screen orders, labeling, ordering NEUMA products, and maintaining purchasing records.

Primary Duties:

• Provide support to Purchasing Department, assist in the preparation of RFQ’s, and purchase orders. 
• Assist in tracking open orders, update procurement status and maintain reports.
• Contact suppliers to resolve missed deliveries, short shipments.
•  Contributes to team effort by accomplishing related results as needed. 
• Work with accounting to resolve Supplier invoicing discrepancies. 
• Assist with analysis and reports, as necessary. 
• Maintain accurate information in MP for orders: expected dates, backorders, short ships. 
• Conducting price comparisons for supplies. 
• Update internal databases with pricing, lead time, mins to buy based on vendor. 
• Maintain files of descriptions of raw materials and supplies.
•  Following up on orders that have been in orphan rack locations to ensure on time delivery. 
• Run reports and place orders for raw materials for facility. 
• Place orders for supplies, and maintenance parts for the facility. 
• Maintain up to date information for suppliers, email address, phone numbers, pricing. 
• Ordering glass for production and remake orders. 
• Ordering screens and checking them into a location during the incoming receiving process. 
• Closing glass purchase orders to ensure proper schedule release to production.
• Check in glass during the incoming process, and then place it in the correct location. 
• Scanning Orphan racks, SDL, and Deglazing areas daily. 
• Ordering NEUMA product and labeling upon receipt
• Evaluate glass inventory to identify obsolete glass and adjustments. 
• Assist with inventory cycle counts and inventory control. 
• Shipping service parts out via UPS. 
• Assist with tracking inventory data and cycle counts via spreadsheets. 
• Assist supervisors with orphan racks and identifying products. 
• Purchasing back up for other buyers if/when necessary, filling in for Purchasing Manager if/when necessary Additional duties as described by the Purchasing Manager. 
• Other duties as assigned by management.

Physical Requirements: 

• Must be physically capable of lifting 50 lbs. 
•  Ability to frequently sit, stand, walk, reach within hand, and arm length, stoop, kneel, and crouch. 
• Full hand dexterity. 
•  Must be able to stand on your feet for extended periods of time.

Entry Level Qualifications:

• High Diploma and (2) years of experience in purchasing or similar role.
• Proficient in using ERP systems.
• Analytical, logical, and detailed oriented.
• Basic Math skills, including calculations using fractions, percent's and/or ratios, square feet calculations.
• Basic knowledge of accounting/bookkeeping principles, office management procedures, purchasing procedures and practices.
• Strong excel skills, Microsoft Office including the ability to perform functions such as VLOOKUP, if statements, nested if statements with AND, OR, BUT, pivot tables, data query and power query, charting, and data tables. Proficient in other Microsoft office formats including Word, and PowerPoint.
• Good oral and written communication. Knowledge of manufacturing processes.
• Effective time management.
• Ability to maintain focus and multitask effectively.