Purchasing Assistant

This position is a part-time, temporary position with the potential to transition to a permanent position. 

Position Summary:

Compile information to confirm suppliers' receipt of purchase orders and verify information is correct, follow up with specified reports, track incoming freight costs, update purchasing information in distribution database. 

Essential Functions:

• Respond to customer and supplier inquiries about order status, changes or cancellations.
• Review supplier purchase order confirmations in order to verify accuracy and expected ship dates. Record in P21 system. 
• Track the status of purchase orders.
• Monitor supplier performance, recommending supplier modifications when necessary.
• Inform purchaser of longer than expected backorder dates and unapproved price increases from supplier confirmations.
• Save all received supplier confirmation and link confirmation to the purchase order in the P21 system.
• Edit pricing in Prophet 21 database when necessary.
• Track incoming freight costs from selected suppliers. Investigate any incoming freight cost discrepancies or errors. 
• Follow up on selected weekly reports.Confirm all rush purchase orders with the supplier the day they are placed and inform purchaser or any delays.
• Assist with other tasks and projects as needed.

Position Qualifications:

• Accountability - Ability to accept responsibility and account for his/her actions.
• Accuracy - Ability to perform work accurately and thoroughly.
• Ambition - The drive to achieve personal advancement.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Decision Making - Ability to make critical decisions while following company procedures.
• Initiative - Ability to make decisions or take actions to solve a problem or reach a goal.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Reliability - The trait of being dependable and trustworthy.
• Time Management - Ability to utilize the available time to organize and complete work within given deadlines.

Education & Experience:

Education : High School Graduate or General Education Degree (GED) required

Experience: None

Computer Skills: Must be proficient in Microsoft Office, know how to use the Internet for research and marketing, as well as adapt easily to new systems.