Purchasing Clerk

Job Title

Purchasing Clerk

Location

Headquarters 

Department

Inventory

Reports To

Inventory Supervisor

FLSA Status

Non-Exempt

EEO Classification

Administrative Support 

Effective/Revision Date

10.17.2023

Job Summary

Under supervision, the purchasing clerk is responsible for the purchasing of materials and equipment to support technicians with their needs to perform their required work. The purchasing employee is in close contact and communication with our customer service and sales departments as well as with vendors and suppliers. 

Essential Job Functions

• Interacts and coordinates with vendors both electronically, and over the phone daily to coordinate and purchase materials, parts, equipment, and supplies.
• Records transactions of purchases in different software platforms
• Responsible for overseeing proper allocation and use for purchased items.
• Following safeguards implemented to protect company payment information.
• Interacts with a high level of confidence and provides an iconic experience with other members of the team, that supports our positive work culture.
• Upholds company controls for procurement.
• Completes all required Company training/compliance courses as assigned.
• Adheres to Company standards and maintains compliance with all policies and procedures.
• Performs other related duties as assigned. 

Education

• High school diploma or equivalent. 

Experience

• No prior experience or training required.

Skills & Abilities

This position requires the capability to understand and follow both oral and written directions. Must be able to communicate effectively with others, analyze and resolve problems, maintain effective working relationships, and interact successfully with internal and external customers.  

• Excellent verbal and written communication skills
• Dependable and honest
• Confident to work cross-functionally on teams or independently with sound decision making skills.
• Proficient with computers and different software platforms
• Previous administrative experience preferred.
• Computer proficiency in Microsoft Word, Excel, and Outlook. 
• Excellent customer service skills. 
• Ability to take initiative and effectively adapt to changes. 
• Recognizes an emergency situation and takes appropriate action.
• Able to establish and maintain a cooperative working relation.
• Ability to interpret and create spreadsheets.
• Performs well with frequent interruptions and/or distractions.
• Basic math skills.

Travel Requirements

• No Travel Requirements

Physical Requirements

• Reaching: Extending hand(s) and arm(s) in any direction.
• Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. 
• Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound. 
• Hands to Fingers: Picking. Pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling. 
• Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
• Sedentary Work: Exerting up to 10 pounds of occasionally and/or minor amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. 
• Close Vision: Clear vision at 20 inches or less. Required to perform an activity such as: preparing and analyzing data, transcribing, viewing a computer terminal, extensive reading, or visual inspections.

Work Environment

• The work environment characteristics described here are representative of this a Team Member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
• No exposure to adverse environmental conditions (typical office/administrative setting).

Disclaimer

This job description indicates, in general terms, the type and level of work performed as well as the typical responsibilities of team members in this classification. The duties described are not to be interpreted as being all-inclusive to any specific team member. Nothing in the job description changes the at will employment relationship existing between the Company and team members. 

The Essential Job Functions, Physical Requirements, and Work Environment characteristics described are representative of those that must be met to successfully perform the essential functions of this job. Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified team members can perform the essential functions of the job.