Purchasing Clerk

We are Hiring! 

Job Posting: Purchasing Clerk 

Location:  Rochester, NY

Department:  Purchasing/Administration

Employment Type:  Full-Time

Schedule:  M-F, 40 hours

Salary:  $20.00-21.00/hr. 

As a regional agency of Catholic Charities of the Diocese of Rochester, Catholic Charities Family and Community Services (CCFCS) has been serving our community for over 100 years. We walk with people when they are at their most vulnerable as they journey toward independence to reach their full human potential, advocate for those in need throughout all stages of life; and work in partnership with faith communities of all denominations and those who are committed to addressing local needs.

If you’re looking for an opportunity to express and explore your passion for helping others, then join a team that truly makes a difference DAILY, in people's lives. Don't miss out on being a part of something special!

General Description

Under general supervision, the Purchasing Clerk is to provide support with all facets of the Purchasing Department as outlined below. The position should proactively identify opportunities to improve goods and services procurement, as well as vendor management procedures, document same, and look for ways to save the agency money. Effectively supports ongoing and collaborative communication amongst all program staff and is responsible for ensuring a trauma informed care environment.

Essential Duties and Responsibilities

• Assists in processing general day-to-day purchase requests submitted by Agency staff.
• Participate in new vendor/contractor selection, onboarding, vetting, and entry into Purchasing Department systems.
• Creates Purchase Orders and submit them to vendors.
• Serves as lead specialist with connectivity, data, and information technology related goods and services, and collaborate with      Information Technology Dept. in streamlining the process to efficiently procure and track these items. 
• Orders and maintain all Verizon mobile communications devices and allocate appropriate budget center allocations
• Provides general data entry into Financial Edge accounting software and other databases for all programs, as assigned
• Resolves vendor invoice discrepancies with Accounts Payable team
• Actively identifies and reconciles data input and documentation discrepancies within vendor records through analysis
• Serves as a direct liaison to the Finance staff regarding expense management review for program related expenses
• Participates in relevant Agency meetings and/or trainings
• Actively pursues development of professional competencies related to job role performance through reading, supervision,      in-service training and attendance at conferences and workshops
• Awareness and active support of the Agency's Mission, Vision, Values and Strategic Plan. Including, but not limited to,      supporting the Agency's Core Competency initiatives of being Collaborative and Community Focused, Innovative and Entrepreneurial, and Culturally Competent and Diverse
• Other duties as assigned

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive. Employees are required to follow appropriate supervisory directions and perform other related duties as required.

Qualifications

Education: Associate’s Degree in Business or Accounting. 

Credentials: CPM / CPSM professional certification is preferred.

Experience: A minimum of 2 years of experience general Purchasing/Supply Chain, Business, or accounting acumen. Practical knowledge of general purchasing/accounting software applications. Strong customer service, interpersonal, and written/oral communication skills. 

 An equivalent combination of education and experience will be considered.

Top Benefits and Perks:

• Competitive salary and 403b retirement plan 
• Generous time off package and work-life balance 
• Comprehensive benefits package 
• Supportive and collaborative environment 
• Opportunities for growth and development 
• Intrinsic reward of truly making a difference in people's lives 

Join us and help make a positive impact on our community!

***Catholic Charities is committed to leveraging the talent of a diverse workforce to create great opportunities for our agency and our people. EOE/AA Disability/Vet