Purchasing Coordinator

New Home Co. is a new generation homebuilder focused on the design, construction and sale of innovative and consumer-driven homes across major metropolitan areas in Arizona, California, Colorado, Oregon, Texas, and Washington. Our commitment to excellence has earned us industry-wide recognition, including 2019 Builder of the Year by Professional Builder and the fastest-growing private builder in the country by Home Builder Executive in 2024

As a proud recipient of the 2025 USA Today’s Top Workplace award, we believe that PEOPLE matter. The strength of our homes is built upon a foundation of focused, energized, and dedicated team members. Our goal is to provide a workplace where you are successful in doing the best work of your life. Join our team, and let’s Move Forward together.

Check out NWHM's 2023 Corporate Sustainability Report 

Position Job Title:                Purchasing Coordinator
FLSA Status:                         Non-Exempt
Job Location:                        Irvine (Office)

Position Summary   
To maintain accurate, up-to-date contract information, manage change orders, and provide clerical support to the Purchasing and Operations disciplines.

Essential Duties and Responsibilities include the following.  Other duties may be assigned.

• Generate and maintain all contract files and ensure each one contains all necessary documentation.
• Generate and distribute contracts, amendments, pay schedules per phase, purchase orders and change orders to all Trade Partners.
• Distribute start packages, which consists of sequence sheets, color schemes, construction schedule, preliminary notice information and releases to Trade Partners with each contract.
• Assist with tracking trade partner insurance.
• Create and update contract log with mailed and receipt date of contracts and amendments.
• Create and update Site Manager’s scope of work binder for each project.
• Compose and type routine correspondence, including letters, contracts, addendums, purchase orders and change orders.
• Answer and screen incoming telephone calls, assist callers whenever possible by providing appropriate information and taking messages as necessary.
• Provide leadership to team members by modeling the company values, vision and operating principles.
• Assist A/P and Trade Partners with billing issues.
• File documents as necessary.
   

• High School Diploma, Bachelor’s Degree Preferred
• Three years minimum experience in an administrative assistant or comparable position with experience in a purchasing department strongly preferred.
• Must be detail-oriented, organized and follow tasks through to completion.
• Able to manage time wisely and work within deadlines.
• Strong written and verbal communication skills.
• Flexible, able to anticipate, prioritize and multi-task.
• Must be computer literate, with intermediate experience in Windows, Word, and Excel & Access preferred.
• Ability to type at least 45 wpm.
• Ability to operate 10-key by touch.
• Capable of working independently and as part of a small, tightly knit team.
• Ability to perform the essential functions of the job in accordance with corporate requirements and professional business practices.

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Similarly, the work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements:
Requires the ability to hear, type, see and talk in addition to sitting 100% of the time. The primary work location is a corporate office with low to moderate noise levels.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. New Home Co. retains the discretion to add or change job duties at any time