Purchasing Coordinator

Job Summary:

The Purchasing Coordinator is responsible for the transactional execution and administrative support of the purchasing function at SK GC Americas, ensuring that purchase requisitions, purchase orders, supplier documentation and purchasing master data are processed accurately and on time. 

The coordinator supports the Purchasing Manager and the Sr. Procurement Specialist / Associate Purchasing Specialist by handling the repetitive and high-volume activities of the procure-to-pay cycle, expediting deliveries, resolving routine supply and invoicing issues, and maintaining purchasing records and reports. The Coordinator serves as a first point of contact for internal clients and suppliers on routine purchasing matters, escalating commercial, contractual and strategic decisions to the Purchasing Manager or the Lead Procurement Specialist. The purpose of this position is to release capacity from the senior purchasing resources so that they can focus on strategic sourcing, key projects and supplier management. 

This is a fully on-site position based in Houston, TX. Regular physical presence in the Houston office is required. Travel or on-site support at the Freeport facility may be required based on business needs.

Essential Functions: 

Purchase-to-Pay Execution (core of the role) 

• Process purchase requisitions and convert them into purchase orders; create, issue and distribute purchase orders to suppliers 
• Expedite and follow up purchase orders (order confirmation, delivery date, quantity, price) and communicate status to internal clients 
• Support the PR/PO/GR/IR procure-to-payment cycle; identify and help resolve blocked invoices, price and quantity discrepancies with Finance and Accounts Payable 
• Handle routine supply issues for MRO, Packaging and Services, including deliveries, shortages, returns and routine claims 
• Support the administration of the Annual Framework PO Process for service purchase orders 

  Sourcing Support 

• Request and collect quotations from approved suppliers for routine and low-value purchases 
• Prepare quotation comparison tables and supporting documentation for review by the Purchasing Manager or the Lead Procurement Specialist / Lead Purchasing Specialist 
• Support the Purchasing Manager or Lead Procurement Specialist / Lead Purchasing Specialist in negotiations and RFQ/RFP events (data preparation, follow-up, documentation) - negotiation ownership and award recommendations are not part of this role 
• Collect, verify and file supplier qualification documentation (W-9, insurance certificates, SHE prequalification, banking details) - qualification approval remains with the Purchasing Manager 

Systems, Master Data & Records 

• Create and maintain purchasing master data in SAP/ECC (info records, source lists, purchase prices, vendor records) under the guidance of the Purchasing Manager 
• Support the MDM process for vendor creation, update and blocking 
• Reconcile and close out aged purchase orders and maintain data accuracy 
• Maintain the contract and price agreement register; monitor expiration dates and alert the Purchasing Manager in due time for renewal — contract preparation and Legal interface are not part of this role 
• Support purchasing system migration and improvement initiatives (e.g., MOD5) through testing and data cleansing tasks 

  Reporting & Administration 

• Compile supplier KPI and performance data and prepare standard purchasing reports and spend extracts — performance evaluation ownership and action plans remain with senior purchasing resources 
• Maintain purchasing files, records and documentation for audit purposes and provide supporting evidence during internal and external audits 
• Provide general administrative support to the purchasing function 

  Quality, SHE & Site Support 

• Administer the Quality Notification process for assigned suppliers: register notifications, collect information and follow up on responses under senior guidance 
• Provide day-to-day procurement support to the Freeport plant and Dow site operations, in particular MRO availability and packaging-related requests 
• Comply with SHE regulations and report to the direct supervisor and/or SHE department any incident, near miss or improvement suggestion 

Knowledge, Skills, and Other Abilities 

• Strong attention to detail and ability to manage high-volume administrative and transactional purchasing activities. 
• Excellent organizational, time management, and recordkeeping skills. 
• Strong written, verbal, and interpersonal communication skills, with the ability to communicate effectively with internal clients and suppliers. 
• Proficiency in Microsoft Office applications, including Excel, Word, and PowerPoint. 
• Ability to work independently while collaborating effectively with cross-functional teams. 
• Ability to prioritize multiple assignments in a fast-paced, deadline-driven environment. 
• Ability to maintain accurate purchasing records, documentation, and data. 
• Ability to exercise sound judgment when handling routine purchasing issues and appropriately escalate commercial, contractual, and strategic matters to senior purchasing resources. 

Qualifications 

• Associate degree in Business Administration, Supply Chain, Procurement, or a related field required; Bachelor’s degree preferred. 
• Three (3) or more years of relevant experience in purchasing, procurement administration, supply chain, or a closely related administrative function. 
• Experience using an ERP system in purchasing, procurement, supply chain, or a related function required. 
• Experience with SAP/ECC preferred. 
• Experience with purchase requisitions, purchase orders, supplier communication, delivery follow-up, quotation requests or comparison, expediting, or invoice/PO discrepancy resolution preferred. 
• Experience with vendor or supplier master data, supplier documentation, goods receipt, invoice matching, or related purchasing administration preferred. 
• Experience in a manufacturing, industrial, chemical, petrochemical, or plant environment preferred. 
• Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint. 

Work Authorization: 

Candidates for regular U.S. positions must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee, or temporary resident under 8 U.S.C. 1160(a) or 1255(a)(1). Individuals with temporary visas (such as E, F-1, H-1, H-2, L, B, J, or TN) or who need sponsorship for work authorization now or in the future are not eligible for hire. 

Equal Employment Opportunity Statement 

SK GC Americas Inc. is an Equal Opportunity Employer. We provide equal employment opportunities to all employees and applicants without regard to race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental disability, age, military status or status as a Vietnam-era or special disabled veteran, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer related or HIV/AIDS related), genetic information, or sexual orientation in accordance with applicable federal, state, and local laws. 

ADA & Accommodation Notice 

The duties listed above are intended to describe the general nature and level of work required for this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. 

This job description identifies essential functions under the Americans with Disabilities Act (ADA). These functions are fundamental to the role and require regular on-site performance at the Houston office. Requests for reasonable accommodation will be considered in accordance with applicable law.