Purchasing Manager

Position Details 

Job Title: Purchasing Manager   

Department: Operations 

Reports to: Director of Operations

FLSA Status: Exempt

Work Location: Tampa, Florida 33619  

Benefits

• 100% employer paid - Employee/family health plan option available 
• Health Savings Account (HSA) – with generous employer matching program
• Dental, Vision, Voluntary Life Insurance 
• 100% employer paid – Employee Life Insurance, Short Term and Long-Term Disability Insurance
• Accident, Hospital and Critical Illness 
• 401K with generous employer matching program
• Paid time off
• Holiday pay
• Annual employee apparel spending allowance 
• Employee Referral Program

Summary

As Purchasing Manager, you will be responsible for sourcing equipment, goods, services, and will be responsible for managing vendors relationships. The successful candidate will be able to perform strategic procurement activities across multiple categories of spend, search for better deals, and find more profitable suppliers.

Duties and Responsibilities

• Collaborates with other departments and leadership to identify and develop needs and requirements for equipment, materials, products, and acceptable substitutions. 
• Ability to make Purchasing decisions and bring innovative ideas for continual process improvement.
• Assesses current material availability; reasonably predicts future availability based on the market, delivery systems, and other variables.
• Prepares and processes purchase orders and requisitions for materials, supplies, and equipment. 
• Review Purchase orders for accuracy and completeness while running MRP.
• Prepares and presents market conditions and merchandise cost reports. 
• Drafts, explains, and implements instructions, policies, and procedures for purchasing and contract management. 
• Evaluates and approves conditions for issuing and awarding bids. 
• Acts as the company’s representative in negotiations with suppliers. 
• Resolves grievances with vendors, contractors, and suppliers. 
• Directs Purchasing Reps to maintain the desired efficiency and quantity of vendor relations and initiatives/goals align with overall company direction.
• Maintains and/or implements purchasing and recordkeeping systems. 
• Coordinates removal or disposal of surplus materials. 
• Maintain thorough knowledge of all production processes and equipment.
• Develops annual budget and manage operations cost
• Communicate with Operations Manager and HR Recruiter for staffing needs.
• Handles discipline of employees in accordance with company policy.
• Maintains employee attendance and vacation records accurately and on time.
• Maintain a clean, organized, and safe working environment.
• Exceptional ability to direct and lead team to ensure on time delivery of components.
• Provides effective leadership and guidance that encourages teamwork operation processes, continuous improvement, and employee empowerment
• Performs other duties as assigned.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice

Educational/Experience Requirements

• Bachelor’s degree in related field preferred
• At least five years of experience in a purchasing manager or procurement manager role.

Knowledge, Skills, and Abilities: 

• Excellent verbal and written communication skills, with proven negotiation skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills with the ability to effectively train others.
• Ability to prioritize tasks and to delegate them when appropriate.
• Understanding of business and management principles.
• Thorough understanding of materials and supplies used in the company.

Critical Thinking-Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

Coordination-Adjusting actions in relation to others' actions.

Active Learning-Understanding the implications of new information for both current and future problem-solving and decision-making.

Learning Strategies-Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.

Time Management-Managing one's own time and the time of others.

Operation Monitoring-Watching gauges, dials, or other indicators to make sure a machine is working properly.

Operation and Control-Controlling operations of equipment or systems.

Complex Problem Solving-Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

Quality Control Analysis-Conducting tests and inspections of products, services, or processes to evaluate quality or performance.

Language Skills- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills- Ability to add and subtract two-digit numbers and to multiply and divide with 10’s and 100’s. Ability to perform these operations using units of American money and weight measurement, volume, and distance.

Problem Solving Ability-Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Computer/Software Skills: 

• Basic use of computers and email
• Proficient with Microsoft Office Suite or related software.
• Prior ERP experience preferred

Working Hours: Monday through Friday 8:00AM – 5:00PM with a one-hour lunch

Working Conditions/Physical Demands of the Job 

Office: The work environment characteristics described here are representative of those typical in an office environment, using phones, computers, and copiers. With long periods of sitting. The noise level in the work environment is usually moderate.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee must frequently lift and/or move up to 25 pounds. 

In large part much of the duties of this job are performed in an office environment, some or part of the duties will be completed in a warehouse/productive environment. 

Warehouse/Production: The work environment characteristics described here are representative of those typical in a warehouse/productive environment. The noise level in the work environment is usually moderate to loud, including the sounds of forklifts and tools. Work is generally performed near moving mechanical parts. You will be exposed to chemicals known to cause health issues. 

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands and fingers to handle or feel; and reach with hands and arms. The employee must frequently lift and/or move up to 50 pounds. 

*Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Disclaimer: Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law.