Purchasing Specialist

Description

• Lead vendor negotiations to obtain optimal pricing, cost savings, and value for the organization.
• Develop new supply sources where vendors are inadequate.
• Track the purchases to meet schedules. Expedite orders as needed.
• Receive and ensure proper goods and equipment arrival and trace delinquent arrivals of purchase orders.  
• Generate detailed purchase orders with procurement software and send them to vendors.
• Maintain records of goods and equipment ordered, received and issued.
• Resolve discrepancies, manage returns, obtain credits and refunds in a timely manner.
• Manage stockroom, maintain inventory of office supplies. 
• Reconcile Packing Lists, Purchase Orders and Vendor Invoices.
• Check and provide feedback to vendors regarding any damaged items.
• Assist with all key areas of IT procurement, including hardware, software, infrastructure and networking equipment, telecommunication services, and outsourced technology services.
• Assist IT with annual software license, support and maintenance renewals to ensure that they are successfully renewed prior to expiration. This often includes conducting a competitive bid process with multiple vendors.
• Coordinate with IT, Finance, and other departments to forecast purchasing needs.
• Provide sourcing support including contract negotiation support, pricing and financial analysis, contract administration, and competitive bidding activities.
• Obtain a deep understanding of the HDC Procurement Guidelines and follow the guidelines appropriately.
• Use New York State Office of General Services contracts and other pre-established government contracts that can be leveraged for cooperative purchasing.

• Required Qualifications: 

• Bachelor’s degree in business administration, Supply Chain Management, Information Technology, or related field

• 3 to 5 years purchasing experience in related industry. Familiarity with IT technology.

• A satisfactory combination of education and/or experience that is equivalent to the above.

• Strong knowledge of government contracting policies and procedures is a plus, including use of competitive bidding, RFQs, RFPs, cooperative purchasing and sole source procurement methods

• Excellent written and verbal communication skills

• Thorough working knowledge of purchasing policies, processes and procedures.
• Knowledge of inventory control policies and procedures.
• Extensive knowledge and ability to negotiate best vendor terms, pricing and delivery based on specific budget and schedule requirements.
• Proficient with computer skills, QuickBooks, MS Word and Excel.
• Ability to communicate professionally with people at all levels of the organization and external contacts.

• Health Benefits at a reasonable cost 
• Dental and Vision Benefits at no cost 
• Retirement savings plan with a generous match and a pension plan 
• Paid holiday, vacation, sick time and parental leave 
• Professional development opportunities  
• Public Service Loan Forgiveness for eligible employees  
• Wellness reimbursement  
• Back-up Caregiver Benefit