Purchasing Specialist

The Purchasing Specialist will maximize the profits and reputation of the company by engaging in the daily operations of all divisions' purchasing, maintaining a high level of work quality, responsiveness, and efficiency of all administrative processes. This role will require qualities of high character, strong communication skills, and the ability to work with both internal and external parties.

ROLE AND RESPONSIBILITIES

• The Purchasing Specialist is responsible for effective communication between all groups within Elite, BLS, and our customers.
• Support and participate in a safe work environment and safety program for all employees.
• Consistently work with the Marketing Manager, General Manager, Shop Foremen and Purchasing manager to ensure all office, purchasing and fabrication shop needs are being met.
• Ensure upon receipt of purchase order from customers proper follow-up occurs, such as job folders, work order and quality documents are created according to our standard operating procedures.
• Assist with efforts to provide customers with accurate and complete Job Books/Data Books (gather needed heat numbers, MTRs, heat maps, weld maps, torque logs, as required by our standard operation procedures).
• Enterprise Resource Planning (ERP) Maintenance for shop, office, and project needs.
• Creation of Purchase orders to maintain stock levels and procure materials for projects specific needs.
• Update ERP with vendor verified delivery dates, part numbers, inventory counts, vendor returns.
• When directed negotiate with vendors for improved pricing.
• Other duties as assigned.

QUALIFICATIONS AND EDUCATION REQUIREMENTS

COMPETENCIES

• Able to plan, organize and manage all office activities.
• Strong working knowledge of Microsoft programs, especially Word and Excel.
• Ability to work with all departments to effectively communicate needs and initiatives.
• Willingness to support the Company as needed and ability to solve problems.
• Ability to multi-task various aspects of daily business.
• Superior communication skills and leadership abilities.
• Self-motivated with excellent time management skills and ability to work independently and problem solve with minimal guidance once given a task.

EDUCATION, EXPERIENCE, CERTIFICATIONS

• High School diploma or equivalent.
• 5 – 10 years Office Management or Administrative Assistant experience.
• 2 – 3 years office experience within a manufacturing/shop environment.
• Valid driver’s license

PHYSICAL REQUIREMENTS

• Prolonged, extensive, or considerable standing/walking/sitting.
• Manual dexterity and mobility
• Considerable reaching, stooping, bending, kneeling, crouching
• Visual and auditory acuity

WORKING CONDITIONS

• Office, shop and customer/industry events, potentially a high stress environment with prolonged hours. Driving, walking, and lifting to 50lbs. Computer work. Considerable time spent in a manufacturing environment. 40 hours per week which may include early mornings, late evenings, and weekends as workload demands.