Purchasing Specialist

Under general direction, performs procurement functions in compliance with policies, procedures and applicable State and Federal rules and regulations. Supports purchasing team and department leaders to meet organizational priorities and procures equipment, supplies and services at the best value possible for assigned departments or functions. Supports the development of informal bids and formal solicitations, reviews departmental requests, communicates with vendors, manages process from planning to execution.

This position is considered Hybrid, which means that individuals in this position may work both at an approved Offsite location and Onsite at a primary location or multiple locations based on Business Needs.

Essential Functions

• Supports the development of informal and formal solicitations based on policy guidance and business needs, including every phase of planning and development of solicitations.
• Implements Historically Underutilized Business (HUB) vendor outreach and education.
• Provides information and assistance to staff regarding purchasing procedures, purchase order/bid status updates and contract status.
• Creates, manages and maintains database and documentation, including reviewing for conformity to negotiated rates, rules and regulations.
• Posts public notices as applicable.
• Prepares purchase orders, solicits informal bid proposals and reviews requisitions for goods and services purchased.
• Research, interview and negotiate with suppliers to obtain prices and specifications.
• Coordinates and manages pre-bid conferences with vendors.
• Places task orders against existing contracts or approved requisitions.
• Implements records management practices for assigned area(s) according to policy and procedure and maintains assigned files and records.
• Support the diversity and inclusion initiatives of the organization.
• Completes the annual compliance training by the scheduled deadline.

MINIMUM EDUCATION:

•  High School Diploma or equivalent.

MINIMUM EXPERIENCE:

• 2 years Working in an office environment managing multiple projects, review of proposals, task orders, and change orders,  review of invoices and matching of payment documents, Proficient use of MS Office tools and electronic communications.