Purchasing Specialist Assistant

In this role, you will:

• Update purchase order records within ERP systems using vendor confirmations and invoice documentation
• Compare vendor documents to purchase orders and verify information accuracy
• Review and validate new item creation requests according to company standards
• Contact vendors to obtain order status updates and maintain accurate delivery schedules
• Update purchase order and delivery information within ERP software
• Maintain organized purchasing records and supporting documentation
• Print and distribute kanban cards, production work orders, drawing packets, and related documentation
• Route vendor and internal inquiries to appropriate purchasing team members
• Track delivery exceptions and coordinate issue resolution with internal departments
• Generate reports using ERP systems and Microsoft Excel
• Support purchasing and supply chain teams with clerical and administrative tasks
• Maintain accurate filing systems and documentation records
• Communicate professionally with vendors, suppliers, and internal stakeholders
• Support continuous improvement initiatives within purchasing and supply chain operations

Minimum Qualifications

• High school diploma or GED
• One (1) year of relevant administrative, purchasing, or office experience
• Strong computer skills and proficiency with Microsoft Office applications
• Ability to accurately enter, review, and maintain data
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Ability to work independently and as part of a team
• Ability to prioritize tasks and meet deadlines
• Strong attention to detail and accuracy

Preferred Qualifications

• Previous administrative, purchasing, customer service, or office support experience
• Experience working with ERP systems
• Experience supporting manufacturing, supply chain, or procurement operations
• Strong Microsoft Excel skills
• Knowledge of purchasing processes and vendor communications

Your Work Schedule

This is a full-time, non-exempt position working Monday through Friday in an office environment located in Lebanon, Oregon.

What Makes ENTEK Different

ENTEK is more than a manufacturing company—we’re a team driven by values. Our core DNA is built on:

• Respect – valuing each person and every contribution
• Integrity – doing what’s right, always
• Innovation – pushing boundaries with creativity and technology
• Commitment – to our people, our customers, and our future