Purchasing Supervisor

OCEAN HOTELS BARBADOS

RESPONSIBILITIES

Operational

• Create Purchase Orders to be approved.


• Order stock based on approved Purchase Orders.


• Set & Reset par levels based on the movement of stock throughout the various departments


• Reorder Stock based on established reorder Par level alerts.


• Request quotations from suppliers (Duty Paid & Duty Free)


• Process duty free stock orders.


• Receive all stock into the system based on approved Purchase orders in a timely manner.


• Follow up on deliveries and short deliveries


• Investigate out of stock items and look for replacements


• Price comparisons - ensuring items used on property are purchased at the best possible cost.


• Print labels from Invoices received.


• Assist in labeling received stock.


• Ensure all items are labeled and all labels current and reflective of actual on hand stock.


• Prepare short delivery notes for short invoices.


• Receive and store stock into company storeroom/s using the established receiving storage standards.


• Verification of items, quantities and prices stated on invoices being received with O2 Beach Club & Spa Purchase Orders/ Receiving Slip.


• Check for Expiry dates of items being received.


• Ensure temperature logs are documented.


• Create pick orders in the system based on departmental requests.


• Pick stock based on authorized documentation.


• Close or issue pick orders in the system based on items shipped.


• Process O2 Beach Club & Spa, South Beach Hotel and other authorized orders. 


• Ensure the storeroom is always tidy and to established O2 and HACCP standards.


• Assist in monthly stock takes.


• Delegate inventory/storeroom duties to team members and ensure they are completed.


• Prepare weekly roster for approval by General Manager/Purchasing Manager


• Complete payroll times for approval by Purchasing Manager

People Management 

• Manages, motivates and monitors the performance of the department’s team. 


• Actively participates in the recruitment process for the department by identifying staffing needs and shorting potential candidates by utilizing the company’s HRIS (BambooHR).


• Conducts candidate interviews as required, and informs the human resources team of successful candidates in a timely manner.


• Identifies candidates that are not performing to the expected standards of the company and recommend what steps should be taken.


• Manages the performance management process within the department by providing continuous and constructive feedback, keeping communication lines open, providing clarification of expectations and identifying areas for improvement.


• To ensure that department goals are clear and in alignment with company objectives, AAA 5 Diamond standards and LQA Benchmark standards, and shared with staff to maximize on performance expectations.


• Actively coaches staff to unlock team member’s potential and growth, help them to develop new skills and to aid in promoting individual responsibility.


• Conduct annual performance appraisals for department staff, ensuring that the process is fair, free of biases, accurate, and promotes the overall purpose of the performance management system.


• Able to access and identify department conflicts and infractions against company policies / procedures, and understands how, when and what form of disciplinary action should be taken.


• Plan and execute frequent team building activities, in an effort to maintain the momentum and productivity of all staff within the department.

Training and Development

• Manages all aspects of Training and Development and Talent Management to maximize on staff’s, personal and professional growth, in accordance with company’s Human Resources - Training and Culture Development team initiatives and to agreed AAA 5 Diamond standards and LQA Benchmark standards.


• Identifies and conducts assessments to determine what training needs are required for staff within the department to increase job knowledge.


• Monitor and provide feedback on how staff could improve on their overall performance.


• Recommends and assists with the creation and implementation of training plans, based on assessment and guests’ feedback.


• Liaise with the Human Resources - Training and Culture Development team to support the department’s development objectives and ensure that staff are equipped with the necessary tools and materials to effectively execute their daily tasks.


• To carry out or ensure that regular On-the-Job training is taking place to align with the AAA 5 Diamond standards and LQA Benchmark standards.

SKILLS REQUIRED:

• Experience in stock handling and/or procurement, would be an asset


• Good communication and negotiation skills to interact with suppliers. 


• Computer literacy. 


• Ability to perform light to moderate physical duties.


• Ability to lift 50lbs.