Quality Control Coordinator

Job Description: Quality Control Coordinator

Company: Mobilize Michigan 

Location: Grand Rapids, Michigan (On-Site) 

Job Type: Temporary, Full-Time, Non-Exempt position 

Schedule: Monday through Friday with occasional evenings/weekends

Compensation: $54,080 annualized, equivalent to $26.00 per hour, with overtime paid in accordance with state and federal law.

About Mobilize Michigan

Mobilize Michigan is a grassroots organization dedicated to advancing progressive causes and empowering communities across the state. We believe in the power of direct democracy and grassroots organizing to create lasting change. Our work is driven by dedicated staff, passionate volunteers, and the fundamental belief that every voice matters.

Position Summary

Mobilize Michigan is seeking a detail oriented, highly organized Quality Control Coordinator to implement and manage the petition processing systems while maintaining the highest standard of accuracy and integrity.The role is responsible for the scanning, sorting, storing, striking of invalid signatures, and pulling and preparing pages for cure. The position will be entrusted with a vital role in the signature validation process and the secure storage, maintenance and rectification of legal documents 

The ideal candidate can work independently and efficiently, has strong problem solving skills, pays meticulous attention to detail and error reduction, excellent organizational skills, and is comfortable operating computer software and office equipment.This position would be great for someone who understands the importance of data hygiene and integrity, maintaining the highest standards of quality control and importance of strict adherence to organizational systems and processes. 

This role is temporary, full-time with an anticipated project end date May 30th. The position reports to the Senior Director of Data and Technology.  

Key Responsibilities

• Secure Handling: Ensure the secure and confidential handling of all petitions from the point of collection to the point of delivery. Maintain a clear chain of custody for all documents.
• Tracking: Accurately maintain logs of incoming and outgoing petition forms, track soft numbers, progress to batch completion, and petitions out for cure.  
• Scanning: Timely, efficient and accurate scanning of petition forms in eQual platform with a high level of quality and accuracy. Re-scanning when errors occur.
• Sorting/Storing: Maintain a highly organized system of sorting and storing petitions for ease in locating individual petition forms when needed. Ensure the security of petition forms free from damage, theft, or loss. 
• Striking/Curing: Locate and pull petition forms where striking or curing is necessary. Prepare petitions available for cure to return to collecting organization. Strike identified invalid petition signatures. Follow process for reporting back cured or struck signatures.
• Communication: Maintain clear, consistent, and professional verbal and written communication with courier, supervisor, eQual staff and campaign representatives.
• Coordination with Vendors: Work alongside vendors including those providing validation services to ensure proper adherence to systems, troubleshoot issues, problem solve and develop new processes.
• Other Duties as Needed: Perform other related duties as reasonably assigned in support of Mobilize Michigan’s petition and compliance operations.

Qualifications & Requirements

• Attention to detail and timelines; an ability to execute complicated sequential steps with rigor, precision, and efficiency.
• Ability to manage straightforward, effective systems and maintain databases and tracking reports..  
• Ability to communicate clearly and organize others to follow protocols
• Excellent time management and organizational skills with the ability to work independently and meet deadlines.
• A strong sense of integrity, responsibility, and discretion, especially when handling sensitive and confidential materials.
• Flexibility to accommodate occasional scheduling adjustments as campaign needs evolve.
• Basic computer competency and ability to operate and troubleshoot technology, online platforms, and office equipment including high speed scanners.
• Ability to lift and carry up to 30 pounds, including raising boxes above shoulder height, with or without reasonable accommodation.

Additional Job Specifications

• Employment Period: Immediate start to April 31st, 2026 with the possibility of extension based on campaign needs and funding.
• Benefits: Medical, dental, and vision coverage, as well as participation in the 401(k) plan. Time off benefits including holiday pay, office closure pay, accrued sick and PTO time.
• Work Schedule: Primarily weekdays with occasional evenings and weekends. The daily schedule is flexible and will be determined by the needs of ongoing projects.

How to Apply

To apply for this critical role, please submit application here: https://mobilizemichigan.applytojob.com/

BOOM as the employer of record. Something like: Mobilize Michigan contracts with BOOM LLC for backend & operational support including hiring and employment. BOOM LLC is an equal opportunity, affirmative action employer. Those that identify as queer, trans, non-binary, Black, Indigenous, people of color, disabled, parents, are/have been system-impacted, are immigrants, and anyone who has experienced systemic oppression and/or gender-based violence are encouraged to apply. We consider qualified applicants with arrest and conviction records for employment.