Quality Control Documentation Coordinator

Job Title: Quality Control Documentation Coordinator

Company: Loenbro, LLC
Business Unit/Department: Quality Control                                     
Location: Cheyenne, WY / Hybrid
Reports to:  QA/QC Manager
Employment Type: Full-Time
FLSA Classification: Exempt

About Loenbro

Loenbro is a trusted, long-term construction lifecycle partner to thousands of customers across the U.S. Our market spans all industries and our service offerings include Critical Electrical, Mechanical & Structural, Soft Crafts, Inspection, Underground Maintenance and Installation, and Fabrication. Our expertise lies in simplifying the complex and establishing long-standing relationships with our partners. We have a national presence but a local approach—every customer benefits from our capabilities and our care.

At Loenbro, we don’t just offer jobs—we build careers grounded in integrity, teamwork, excellence, and purpose. Join a team where your expertise is valued, your growth is supported, and your work helps maintain and enhance the critical infrastructure that powers communities across the nation.

Job Summary
Loenbro is in search of a Quality Control Coordinator to be based out of our Cheyenne, WY. This position is responsible for managing and maintaining our organization's document control systems to ensure accuracy, compliance, and accessibility. This role supports project billing, contract documentation, audits, and close-out processes, while working across departments to maintain document integrity.

Essential Job Responsibilities

• Organize, archive, and manage digital records for designated project locations.


• Maintain version control and track revisions.


• Ensure compliance with internal policies and regulations.


• Assist in developing document control procedures and systems.


• Project Billing and Support.


• Compile invoice backup for billing and contract compliance.


• Support project close-out activities.


• Resolve documentation issues with Accounting, QC, and Production teams.

Other duties may be assigned as needed to support business operations.

Minimum Qualifications

Required:

• Experience: Previous experience in document control or administrative roles is preferred.


• Technical Skills: Proficient with Microsoft Office Suite, SharePoint, Adobe products, and document management platforms. Familiarity with ERP systems and overseeing digital backups is a plus.


• System Adaptability: Ability to quickly learn new systems and procedures.


• Attention to Detail: Strong organizational skills with attention to detail and accuracy.


• Work Style: Ability to work effectively both independently and as part of a team, under deadlines, and in response to shifting priorities.


• Communication Skills: Excellent written and verbal communication skills with strong organizational capabilities.


• Problem-Solving: High-level problem-solving abilities, with the capacity to analyze issues and report problems, as necessary.


• Customer Service: Strong service orientation, able to maintain professional relationships with stakeholders, including executives, PMs, accounting teams, and clients.

Physical Demands and Work Environment

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

• Indoor office setting with controlled temperature.


• Outdoor industrial sites with exposure to noise, dust, chemicals, extreme weather, uneven terrain, or other environmental factors.


• Fabrication shops with exposure to noise, dust, chemicals, or other environmental factors.


• Travel requirements: up to 10% of time.

This role requires compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro's Environmental Health and Safety (EH&S) policies.

Benefits

Loenbro offers a competitive salary, comprehensive benefits package, and rewards to those who join our team:

• Medical, dental, and vision insurance


• 401(k) retirement plan with company match


• Paid time off (PTO) and holiday pay


• Life and disability insurance


• Professional development and training opportunities


• Employee assistance program (EAP)

Benefits eligibility may vary based on employment classification and hours worked.

Guided by Core Values (LEAD), grounded in grit and a commitment to excellence, Loenbro betters our families, customers, and local communities.  If you’re ready to be part of a company that LEADS by:

• Living with Integrity


• Exceeding Expectations


• Acting with Urgency


• Delivering Excellence

…we want to hear from you.

Loenbro is an Equal Opportunity Employer