Quality Records Specialist

The Quality Records Specialist plays a key role in maintaining the accuracy, completeness, and organization of engine-related records for both internal operations and external customers. This position ensures compliance with FAA regulations and company standards by managing aircraft configuration documentation, processing engine records, and supporting operations. The ideal candidate is detail-oriented, organized, and eager to grow their knowledge in aircraft maintenance documentation and quality systems.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Compile, audit, and maintain both physical and digital engine records for Columbia Helicopters and external customers
• Process incoming aircraft documentation, including scanning and organizing paper records into designated aircraft-specific folders
• Manage and file Field Maintenance records; coordinate with Operator Quality Records personnel regarding component change documentation
• Collect and consolidate aircraft-specific data from digital and paper sources to update and maintain accurate configuration records
• Ensure aircraft configuration logbooks are current, complete, and accurate
• Maintain and update service bulletin and Airworthiness Directive tracking databases
• Collaborate with engineering, production control, and project management teams to provide engine records support and insights
• Develop working knowledge of aircraft and engine maintenance procedures, inspection programs, and regulatory documentation requirements

MINIMUM EXPERIENCE AND QUALIFICATIONS

• High school diploma or equivalent required.
• Minimum of 2 years of experience with aircraft records preferred.
• Experience with Ramco or other maintenance tracking systems preferred, but not required.
• Proficiency with Microsoft Office products, particularly Excel; ability to quickly learn and adapt to new software systems.
• Experience in electronic file maintenance, document tracking, and digital recordkeeping preferred.
• Strong attention to detail with the ability to verify the accuracy and completeness of data.
• Excellent written and verbal communication skills, with the ability to communicate effectively across various levels of the organization and with external stakeholders.
• Ability to read, write, and speak English fluently.
• Strong organizational and time management skills; ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Self-motivated and able to work both independently and collaboratively in a team-oriented setting.
• Demonstrated ability to maintain confidentiality and safeguard sensitive information.
• Flexibility to support other roles within the department as needed.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)