Raw Materials Expeditor

Job Summary: 
The Raw Material Coordinator ensures the timely delivery, availability, and accuracy of raw materials required to support production schedules in a cosmetics manufacturing environment. This role acts as the liaison between purchasing, suppliers, warehouse operations, planning, and production teams to prevent material shortages, delays, and disruptions to manufacturing.

Hourly Wage: $24

Key Responsibilities

Material Tracking & Expediting

• Monitor open purchase orders and follow up with suppliers to ensure on-time delivery of raw materials.
• Track shipment status, identify potential delays, and take corrective action to prevent production impact.
• Expedite priority materials needed to meet accelerated or revised production schedules.

Supplier Communication & Coordination

• Communicate daily with vendors regarding order status, shipping updates, lead times, and documentation requirements.
• Resolve issues related to late shipments, partial deliveries, or quality-related holds.
• Request certificates of analysis (COAs), safety data sheets (SDS), and regulatory documentation required for cosmetic ingredients.

Cross-Functional Support

• Work closely with Production Planning to understand upcoming material needs and mitigate supply risks.
• Coordinate with Receiving, Quality Control, and Inventory teams to ensure materials are inspected, released, and ready for production.
• Organize finance-related documents for Accounts payable
• Support Purchasing by providing supplier performance data and recommending actions when vendors fail to meet expectations.

Inventory & Data Management

• Maintain accurate material availability status and purchase orders in ERP/MRP systems (e.g., SAP, Oracle, Microsoft Dynamics).
• Update delivery dates, notes, and expediting activities within the system for visibility across departments.

Compliance & Documentation

• Maintain documentation and tracking logs for supplier performance, late deliveries, and escalations.

• Associate’s degree in Business, Supply Chain, or a related field required, Bachelor’s preferred.

• 1+ years of experience in manufacturing supply chain roles preferred.
• Knowledge of Good Manufacturing Practices (GMP) and quality/traceability requirements.
• Familiarity with import/export processes or freight coordination.
• Experience in supply chain, purchasing, logistics, or materials management—preferably in cosmetics, pharmaceuticals, food, or other regulated manufacturing.
• Proficiency with ERP/MR and Microsoft Excel.
• Excellent communication and follow-up skills; proactive problem solver.
• Ability to work in fast-paced, deadline-driven production environments.
• Strong organizational and multitasking abilities.

• Comprehensive Health Benefits package (Medical, Dental, Vision, Life, AD&D) 

• Competitive 401(k) match

• Paid time off (Vacation, Sick, Holiday, Summer Fridays)   
• Monthly birthday celebrations + other fun activities! 

• Daily subsidized meals 

iLABS (Innovation Labs) Inc. is an equal opportunity employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other characteristic protected by federal, state or local laws. All employment is decided on the basis of qualifications, merit, and business need.