Real Estate Finance Liaison (Housing & Payroll Backup)

Project FIND’s mission is to provide low- and moderate-income and homeless older adults with the services and support they need to enrich their lives and live independently. Today Project FIND operates four supportive housing residences that are home to about 700 people, four Older Adult Centers with over 3,000 members,  a case management program that provides assistive services to over 300 older adults and a  program that assists over 100 homeless individuals who are often street homeless. Our members and residents range from the healthy and active to the frail and homebound to the homeless. For all these men and women, Project FIND is a critical resource providing housing, meals, support and programs that help individuals navigate the challenges of aging by encouraging community engagement and healthy living. Please visit our website at: www.projectfind.org.

Job Summary

Reporting to the Director of Finance, the Real Estate Finance Liaison is responsible for maintaining accurate and timely financial records related to Project FIND’s real estate portfolio. This position supports day-to-day accounting operations for tenant rent, subsidies, security deposits, accounts payable, and property-level financial activity. The Bookkeeper works closely with Property Management, Program staff, and external accounting partners to ensure compliance with internal controls, funder requirements, and audit standards. This role is detail-oriented and process-driven, serving as a key operational link between housing activity and the general ledger.

Key Responsibilities:

Housing Accounts & Tenant Financials

• Work with Admin Services to record and track tenant rent charges, payments, arrears, and adjustments in coordination with Property Management.


• Maintain accurate records of security deposits, including receipts, balances, and refunds in Chase and Yardi.


• Support reconciliation of tenant ledgers, rent rolls, and subsidy payments.


• Assist with tracking housing subsidies, SCRIE, DRIE and related receivables from government or third-party sources.

Accounts Payable & Receivable Support

• Process accounts payable transactions related to housing operations, including utilities, maintenance vendors, and consultants.


• Ensure invoices are properly coded, documented, and routed for approval.


• Assist with accounts receivable tracking related to housing revenue and reimbursements.


• Follow up on missing documentation, approvals, or discrepancies as identified by the Director of Finance or external accountants.

Reconciliations & Reporting

• Assist with monthly reconciliations of housing-related accounts, including tenant rent, security deposits, and subsidy receivables.


• Support preparation of reports for internal review, audits, and funder monitoring.


• Maintain organized and audit-ready financial files in accordance with agency policies.

Coordination & Systems Support

• Coordinate with Property Management staff to resolve discrepancies in tenant charges, payments, or subsidies.


• Serve as a point of contact for housing-related financial questions from internal teams.


• Support use of financial and property management systems (e.g., Yardi or similar platforms).


• Assist with data entry, system updates, and troubleshooting as needed.

Compliance & Administrative Support

• Ensure housing financial activity complies with internal controls, funder requirements, and applicable regulations.


• Support annual audits and funder reviews by gathering documentation and responding to requests.


• Perform other related bookkeeping and administrative duties as assigned.

Qualifications:

• Associate’s or bachelor’s degree in accounting, Finance, or a related field preferred.


• 2–5 years of bookkeeping or accounting experience, preferably in affordable or supportive housing.


• Experience with tenant rent accounting, subsidies, and security deposits strongly preferred.


• Familiarity with nonprofit accounting principles and internal controls.


• Experience using accounting and/or property management systems (Yardi or similar preferred).


• Strong attention to detail and accuracy.


• Ability to manage multiple tasks and deadlines in a fast-paced environment.


• Clear written and verbal communication skills.


• Ability to work collaboratively with finance, property management, and program staff.

Schedule:

Monday - Friday, 9:00AM - 5:00PM

Project FIND participates in E-Verify, which confirms employment authorization through an electronic database maintained by the Social Security Administration and Department of Homeland Security. The E-Verify process is completed in conjunction with the Form I-9 Employment Eligibility Verification.  E-Verify is not used as a tool to pre-screen candidates.