Real Estate Legal Secretary

Position Title: Real Estate Legal Secretary (Confidential Client)

Location: Lake Hopatcong, NJ | On-site

Employment Type: Permanent

Compensation

• Salary: $60K+

Primary Functions

• Prepare, review, and manage real estate closing documents, contracts, and correspondence.


• Coordinate residential and commercial real estate transactions from contract through closing.


• Communicate with clients, attorneys, lenders, title companies, real estate agents, and municipal offices.


• Schedule closings, appointments, and meetings while maintaining attorney calendars.


• Order title searches, surveys, payoff statements, and other required closing documents.


• Prepare closing packages and ensure all documentation is complete and accurate.


• Maintain and organize physical and electronic client files.


• Conduct legal and property-related research as needed.


• Track transaction deadlines and ensure timely follow-up on outstanding items.


• Draft legal correspondence and assist with document preparation.


• Answer phones, respond to inquiries, and provide exceptional client service.


• Enter and maintain accurate information in case management and document management systems.


• Assist attorneys with administrative and paralegal duties as assigned.

Must-Haves

• 3+ years experience in legal office


• Strong organizational and multitasking abilities.


• Excellent written and verbal communication skills.


• Proficiency in Microsoft Office Suite (Word, Outlook, Excel).


• Ability to maintain confidentiality and handle sensitive information.


• Strong attention to detail and accuracy.

Preferred Qualifications

• Previous experience as a Legal Secretary, Real Estate Paralegal, Closing Coordinator, or related administrative role preferred.


• Knowledge of residential and commercial real estate transactions preferred.