Real Estate Office Assistant

Position Overview

We are seeking a detail-oriented, organized, and professional Real Estate Office Assistant to support daily operations within a fast-paced land and real estate brokerage. This role is essential to maintaining efficient office workflows, ensuring client service, and assisting agents and leadership with administrative, marketing, and transaction-related tasks. The ideal candidate is proactive, reliable, and comfortable managing multiple responsibilities with accuracy and professionalism.

Key Responsibilities

Administrative Support

• Manage incoming calls, emails, and general inquiries; provide courteous and timely responses.
• Maintain organized digital and physical filing systems.
• Prepare, edit, and format documents, contracts, listing agreements, reports, and presentations as needed.
• Schedule meetings, property showings, and team appointments.
• Assist with data entry, CRM management, and property information updates.
• Assist with scanning, printing, and document preparation
• Support agents with day-to-day administrative tasks

Transaction Coordination

• Track important deadlines and send reminders as needed
• Support agents through the listing and closing processes.
• Track deadlines, gather required documents, and ensure compliance with brokerage standards.
• Ensure all transaction files are complete and properly stored

Office Management

• Maintain office supplies, equipment, and general organization.
• Manage incoming and outgoing mail, packages, and deliveries
• Assist with onboarding new agents.
• Keep office and common areas clean, organized, and welcoming
• Serve as a point of contact for vendors, service providers, visitors, etc.
• Coordinate with vendors, service providers, and repair technicians
• Support leadership & other office staff as needed with special projects.

Qualifications

• High school diploma required; associate or bachelor’s degree preferred.
• Prior real estate, administrative, or office experience strongly preferred.
• Strong organizational skills with exceptional attention to detail.
• Proficient in Microsoft Office, Google Workspace, and basic digital tools.
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize, and work independently in a fast-paced environment.
• Professional demeanor and strong customer service skills.
• Familiarity with MLS platforms, CRM systems, or real estate software is a plus.

Work is completed accurately (few or no errors), efficiently and within deadlines with minimal supervision.

Consistently performs at a high level; manages time and workload effectively to meet responsibilities.

Written and oral communications are clean, organized and effective.

Listens and comprehends well

PTO

Health & Dental Insurance

Salary - Based on Experience. Once employed, a merit-based salary increase may be awarded.