Real Estate Operations Coordinator

• The Real Estate Operations Coordinator will focus on the coordination and administrative aspects of construction projects and real estate sales. They will facilitate communication with internal and external team members, ensuring tasks are completed on time and project metrics are tracked accurately. This position will serve as a supportive role for the project managers by providing administrative assistance, document organization, and logistical coordination.

QUALIFICATIONS

• Bachelor's degree in Business Management, Marketing, Journalism, Advertising, Communications, or a related field preferred
• 3-5 years of experience in a construction/real estate administrative role
• Valid driver’s license and dependable transportation
• Bilingual proficiency (preferred but not required)
• Self-motivated and highly organized
• Ability to switch between tasks and work on multiple projects at a time
• Comfort with technology and productivity platforms. 

DUTIES

• Assist the Acquisitions team in managing document workflow through purchasing settlements and project onboarding 
• Communicate with agents, sellers, and industry professionals gathering required documentation
• Work with Staff Accountants in maintaining records of project performance 
• Assist project managers in developing project plans, budgets and schedules. Create comprehensive project packets ensuring tasks are properly sequenced and deadlines are met
• Work with the project managers to generate weekly project reports/updates to ownership and stakeholders
• Serve as a primary point of contact for administrative inquiries from subcontractors, suppliers, and consultants
• Partner with marketing and division leadership to develop marketing strategies that align with business goals and communication needs
• Coordinate internal manpower scheduling through working with project managers and supervisors
• Hold team members accountable to position expectations through tracking key performance indicators 
• Assist in facilitating project closeout activities, including documentation, final inspections and client handover
• Fully responsible for all departmental level data hygiene across all internal systems and software