Real Estate Transaction Coordinator

Why This Role

You’re the steady hand that keeps every file clean, on time, and compliant. If you love checklists, timelines, and proactive communication, you’ll thrive here. You’ll focus on high-quality transaction coordination and accurate listing input, with room for light admin only when volume dips.

What You’ll Do

Transaction Coordination

• Open, process, and track new contracts in team systems; introduce all parties and set timelines
  
• Audit contracts, addenda, and disclosures for accuracy and compliance; secure, organize, and deliver all docs
  
• Schedule inspections and appraisals; manage contingencies and key dates; keep everyone on track
  
• Maintain the transaction inbox and weekly written updates to all parties
  
• Monitor closing milestones and coordinate with title/escrow, lenders, agents, and clients
  
• Prepare commission disbursements in BrokerSumo and follow the Incoming Contracts checklist
  
• If a deal terminates, execute our Deal Fell Through checklist and close the loop with stakeholders
  
• Report weekly productivity metrics to the team administrators; attend weekly team meetings
  
  

Listing Input & Management

• Create and update MLS listings accurately and on time
  
• Coordinate listing assets and changes (photos, remarks, disclosures, lockbox/sign)
  
• Track listing status, price changes, and required brokerage compliance items
  

(Light client-care or event tasks may be added during seasonal slowdowns; primary focus stays TC + listings.)

What Makes You a Fit

• Detail-obsessed and systems-driven: you live by timelines, checklists, and clean files
  
• Proactive communicator: you anticipate issues and give clear updates before anyone has to ask
  
• Tech-confident: you can learn new platforms fast and never struggle with basic software or file handling
  
• High follow-through with calm urgency during peak weeks
  
• Values alignment: integrity, positivity, team-first, and service-minded
  

Qualifications

• 1+ year in real estate transaction coordination, brokerage admin, title/escrow, or similar contract-heavy role preferred
  
  
• Strong MLS input experience and understanding of common residential contract timelines
  
• Demonstrated proficiency with transaction software and spreadsheets; BrokerSumo experience a plus
  
• Excellent written communication for client-facing emails and MLS remarks
  
• Real estate license is helpful but not required. We can sponsor pre-licensing and exam fees for the right admin who wishes to be licensed for knowledge and referrals.
  
• Important: this is an operations role, not a stepping stone to production. Licensed admins may earn referral fees to friends/family but do not work team leads.
  
  

Schedule & Work Setting

• In-office presence 3 set days per week (currently Wed and Fri meetings included); optional WFH Tue/Thu
• Business-hours role with flexibility; occasional off-hour catch-up is acceptable for contractors
• This is a 1099 position (no company-provided health benefits)
  
  

Pay

• $18-$25 per hour based on experience and platform proficiency
• Additional pay for approved special projects may be available during slower seasons
  
  

Our Culture

We are family-oriented, community-minded, and by-the-book. We serve our clients and community with integrity, encourage a positive, drama-free workplace, and support each other. You do not have to share our personal beliefs to be valued here, but you must embrace respect, ethics, and teamwork.