Reception & Office Management Associate

Artisan Partners is seeking a Reception & Office Management Associate to support our U.S. headquarters. As the first point of contact for clients, prospects and colleagues, this individual will serve as a key ambassador of the firm while helping ensure a seamless and well-run office environment.

This role blends front-of-house reception responsibilities with broader office and facilities support. The ideal candidate brings exceptional professionalism, sound judgment and a proactive approach to creating a welcoming and efficient workplace experience.

Responsibilities

The candidate can expect to:

• Serve as the primary point of contact for incoming calls and visitors, delivering a professional, discreet and client-first experience


• Welcome guests, ensuring they are comfortably accommodated and promptly connected with their Artisan host


• Coordinate logistics for client and internal meetings, including room setup, catering and video conferencing support


• Maintain a high standard of organization and presentation across conference rooms, common areas, kitchen and reception spaces


• Support the daily operations of the office, including supply management, mail distribution and general upkeep


• Partner with building management and vendors to coordinate maintenance, security access and office services


• Log, triage and follow through on facilities-related requests, ensuring timely resolution and clear communication


• Act as a trusted resource for associates, responding to ad hoc requests with flexibility and a solutions-oriented mindset


• Collaborate with the broader Facilities & Office Management team to support a consistent, high-quality in-office experience


• Assist in planning and executing firmwide and office events, including the annual summer picnic and holiday party

Qualifications

The ideal candidate is a client-focused professional who exercises sound judgment and takes a proactive, solutions-oriented approach to their work. Additionally, the ideal candidate will possess:

• 5+ years of experience in a client-facing, customer service, hospitality or corporate environment


• Professional presence with strong interpersonal skills and a commitment to delivering a high-quality experience


• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities


• Sound judgment, discretion, and the ability to anticipate needs in a fast-paced environment


• Strong problem-solving skills and a proactive, team-oriented approach


• Proficiency in Microsoft Office and the ability to quickly learn new systems and tools


• Availability to work onsite Monday–Friday from 8:30am–5:00pm

Privacy Notice for California Applicants

Artisan Partners Limited Partnership is an equal opportunity employer. Artisan Partners does not discriminate on the basis of race, religion, color, national origin, gender, age, disability, marital status, sexual orientation or any other characteristic protected under applicable law. All employment decisions are made on the basis of qualifications, merit and business need.

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