Receptionist

DAHLIN is an award-winning architecture, planning, and interiors firm practice of 190+ multi-cultural professionals located throughout the Western United States. We offer more than 45 years of experience building communities where we live and work, driven by the vision of creating places that promote human fulfillment and well-being. This same Passion for Place® starts with our own working environment—a positive community where people thrive. Please visit our website (www.dahlingroup.com) to learn more.

We are currently seeking a Full-time RECEPTIONIST in the beautiful, spacious lobby of our PLEASANTON, CA office to perform reception and general office tasks. If you have a friendly, professional demeanor, are eager to learn, get along with a wide variety of personalities, and are looking to contribute to a positive, engaging workplace, we’d like to talk to you!

This is an onsite position, requiring 5 days (Mon-Fri) onsite at our Pleasanton, CA office.

Interested? If so, please read through this entire posting and follow instructions to apply. Please note – your attention to this is an important part of how we evaluate our candidates.
 

ESSENTIAL RESPONSIBILITIES:

• Provide front lobby reception coverage Mon-Fri 8:00am - 5:00pm to open and close office
• Greet staff, clients, visitors, and vendors in a professional and friendly manner
• Answer multiple telephone lines and route or screen calls in a proficient manner
• Process incoming and outgoing mail daily, including overnight documents/packages
• Prepare refreshments for clients, order and set up for lunch and seminar meetings, and assist with special events as needed
• Keep lobby area, employee break areas, kitchens, library, and reception desk organized and clean, refilling supplies as needed
• Collaborate with the Facility and/or Office Manager for security and facility matters, including distribution of office keys/fobs
• Coordinate Lunch & Learn meetings with Vendors, track, schedule, and follow up as needed 
• Post and update information on Company’s Intranet as needed
• Collaborate with administrative and operational staff firm-wide, participating in meetings and special projects as directed

KNOWLEDGE, SKILLS AND ABILITIES:

• Proven punctuality and reliable attendance
• Professional, friendly demeanor with excellent phone and communication skills
• Flexible with a good sense of humor and easy-going personality
• MS Office skills necessary to schedule calendars, work on transmittals and other business documents
• Attention to detail and accuracy, with the ability to coordinate multiple tasks and complete in a timely manner

MINIMUM EXPERIENCE, EDUCATION AND BACKGROUND:

• 1-2 years' front desk and administrative experience in a professional services environment
• AA degree, or equivalent work experience
• Must be legally authorized to work for any employer in the United States without any restrictions or visa sponsorship

We offer a competitive compensation package based on experience and qualifications. Excellent benefits include medical, dental, and vision coverage. We also offer the opportunity to participate in a pre-tax Flexible Spending plans for medical, childcare, and commuter expenses, Employee Stock Ownership Plan, and 401k.

The hourly pay range for this position is $21.00 - $24.00. Placement within this pay range will be determined by factors such as education, qualifications, project complexity and/or experience. The maximum is reserved for candidates who currently meet all job requirements. We believe in the importance of pay equity and consider internal equity of our current team members as part of any final offer.

How to Apply:  Please include a cover letter with your resume (PDF or Word/5MB max) that tells us why you are our ideal candidate and why you want to our work for our firm. Inquiries that do not follow these instructions may not be considered. 

One last note. . .
Real people review every application, so we regret that due to the large volume of inquiries, we are unable to accept phone calls regarding the status of applications. We'll be sure to contact you if we need more information. Apply now!

As an Equal Opportunity Employer, we are committed to welcoming and supporting a diverse community of professionals. As such, women and people of color are especially encouraged to apply. Our firm participates in E-Verify.

We do not accept resumes from recruiters, placement agencies, or other staffing vendors who have not signed an agreement with us. Unsolicited resumes will be ineligible for referral fees.

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