Receptionist

Responsibilities:

• Manage the incoming mail, including sorting, scanning, distributing, and delivering it to the appropriate departments or individuals.


• Track and log incoming packages, ensuring timely notification and distribution to the intended recipients.


• Send correspondence to clients


• Follow RFE procedure


• Greet and welcome clients and third parties into the office


• Organize Calendars and assist in  conference room scheduling.


• Lift boxes, carry mail bins, & occasionally run errands for the company 


• Keep and maintain a well stocked break room and office supplies


• Collects and organize documents from clients


• Occasionally handle calls


• Schedule consultations with clients when needed, coordinating availability between clients and appropriate staff members.


• If needed, respond to in-office client inquiries regarding case updates 


• Assist in-office clients with the fingerprint procedure


• Other duties may be assigned

Requirements and skills:

• Minimum 1 year of relevant writing experience 


• Time Management Skills


• Superior organization skills and the ability to juggle multiple deadlines

• Proficient with Google works

• Ability to work independently


• Strong written and verbal communication skills


• Demonstrated ability to work confidently and collaboratively with individuals at all levels of the organization


• Ability to manage multiple projects simultaneously


• Ensure confidentiality of all the firm and client's documentation and information


• Attention to details


• Bilingual (English / Spanish)
  
  

Job Type: Full-time
Benefits: Health Insurance, Dental Vision, 401(k), Paid Time Off, Parking Garage
Physical Setting: In-Office Position
Schedule: 8 hours shift, Monday to Friday