Receptionist

State Systems, Inc.

Job Title: Receptionist / Office Support Team

SUMMARY

Our company is seeking a Receptionist to answer phones and greet guests. Additionally this position will assist with various administrative functions in our office. We are looking for an individual who is efficient and comfortable being a member of a team, working across different departments and interacting with customers as needed. The ability to multi-task is essential in this position. The ideal candidate for this job is resourceful, has good verbal communication skills, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

To be successful in this position, the individual will need to understand the importance of treating internal departments as customers of the administration function.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following (other duties may be assigned).
    

• Answer the phones
• Greet guests
• Monitor and order office supplies
• Scanning and electronically filing invoice and customer documentation
• Respond to questions and requests for information
• Filing
• Assisting Accounts Payable
• Assisting Accounts Receivable
• Assisting Cash Application
• Special Projects
• Other duties as assigned

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must possess strong computer skills. Proficient in Microsoft Excel, Word, and other MS Office products.
      
Schedule: 

• 8-hour shift (in-person) 
• Monday to Friday

Preferred Education and/or Experience:

Associate degree (A.A.) or equivalent, from two-year college or technical school; or minimum of two years related experience and/or training; or equivalent combination of education and experience.

Language Skills:

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers.

Reasoning Ability:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills:

To perform this job successfully, an individual should possess strong computer skills. Proficient in Microsoft Excel, Word and other MS Office products.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  
Company Overview:

State Systems is a privately owned total protection company based in Memphis, Tenn., which seeks to embody its mission of protecting life and property into every client and product every day. Long-known in the Mid-South for its family-owned leadership and life safety systems, the company’s longest-standing and best-known services – such as fire protection equipment, training and cleaning services – have been enhanced by new technology services such as network integration, structured cabling systems and wireless support.

By operating with the utmost integrity, offering superior products and excellent customer service, State Systems has positioned itself as a leader in numerous industries providing a wide range of products and services through four divisions: Fire Protection, Cleaning Services, Technology and Low Voltage. Each division features highly trained and industry-certified professional technicians to install and maintain your system to perform as specified.

With years of proven experience in designing and fitting clients with engineered systems, State Systems is committed to finding the right solution for you. Whether you need a stand-alone product or a custom-fitted total integration system, you can trust State Systems to provide top-of-the-line products backed by a highly knowledgeable and dedicated staff.

Benefits:
        

• 401(k) / 401(k) matching
• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Voluntary insurance
• Logo attire
• Employee assistance program
• Flexible spending account
• Health savings account
• Opportunities for advancement
• Paid time off
• Holiday pay
• Professional development assistance
• Referral program
• Retirement plan
• Payment frequency: biweekly
• Accident & critical illness benefits
• Hospital indemnity benefits
• Pet insurance
• Wellness benefits

Wages based on experience, education, and certifications. 

State Systems is committed to helping you achieve your best health & rewards you for taking part in a wellness program.

An Equal Opportunity Employer: EEO/Drug Free/M/F/Disability/Veterans

Ability to Commute/Relocate:
 

• Reliably commute or planning to relocate before starting work (Required)
• Work Location: In person

Experience:
 

• Microsoft Excel: 2 years (Required)
• Microsoft Word: 2 years (Required)
• Microsoft Outlook: 2 years (Required)
• High school or equivalent (Required) 

NO STAFFING AGENCIES PLEASE