Receptionist

Receptionist – Bielski Chapman, Ltd.

About Us
Join the Bielski Chapman, Ltd. family as the welcoming face of our firm. We are a well-established law firm dedicated to guiding clients through life’s most important decisions in real estate, corporate law, probate, and estate planning. Our team values loyalty, teamwork, and a positive work environment where every member can grow and succeed.

Key Responsibilities include

Client & Call Management

• Serve as the first point of contact for clients, referral partners, and visitors, ensuring a welcoming and professional experience.
• Answer and direct calls, schedule consultations, and follow up with clients as needed.
• Provide timely information to callers and help coordinate communication within the firm.

Scheduling & Coordination

• Manage the firm calendar, including attorney appointments, client meetings, and Zoom conferences.
• Confirm appointments and coordinate logistics across firm locations.

Mail & Document Handling

• Oversee daily mail, including logging, distributing, and preparing outgoing mail.
• Assist with document preparation, scanning, and filing to support attorneys and paralegals.
• Notarize and witness documents when required.

Office & Administrative Support

• Maintain office organization, manage supplies, and support day-to-day office operations.
• Update client information in firm systems and assist with administrative projects as needed.

About You
You are polished, professional, and reliable, with a natural ability to make others feel welcome. You thrive in a busy office environment and are comfortable juggling calls, schedules, and administrative tasks with ease.

• People-Focused: You have a friendly, approachable demeanor and enjoy being the first point of contact for clients and colleagues.
• Organized & Detail-Oriented: You take pride in staying on top of multiple priorities, keeping the office running smoothly, and maintaining accuracy in your work.
• Proactive & Dependable: You anticipate needs, follow through on commitments, and can be counted on to keep the team informed and on schedule.

• Competitive salary
• Bronze-level health insurance
• Vacation available
• Paid holidays
• 401(k) with percentage match
• Convenient location accessible by public transit

How to Apply
If you’re excited by the idea of being the welcoming face of our firm and keeping a busy office running smoothly, we’d love to hear from you.

Please submit your resume and a short cover letter sharing your salary requirements and why you’d be a great fit for this opportunity. All applications are reviewed confidentially, and we will personally contact candidates whose experience best matches our needs.

We look forward to getting to know you — and wish you the very best in your search.

No agency inquiries, please.