Receptionist

Salary: $20.00/h

Position Overview: This position is responsible for operating PBX or multi-line telephone system to answer incoming calls and directs callers to appropriate personnel.  Additionally, provides general office support with a variety of clerical activities and related tasks.  

Role and Responsibilities

• Retrieves messages from voice mail and forwards to appropriate staff.


• Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate staff. 


• Answers questions about the organization and provides callers with address, directions and other information; greets all incoming visitor with a friendly, professional, hospitable manner.


• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate staff.


• Receives, sorts, and routes mail, and maintains and routes publications.


• Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.


• Maintains and safeguards inventory of building supplies and equipment. 


• Gathers information that supports the data collection system of the center.


• Provides excellent communication to all incoming calls.


• Manages existing resources wisely, including cleaning supplies, equipment purchases, and contractual arrangements; adheres to established budget guidelines.


• Incorporates external support i.e., volunteers, monetary and supply donations, to maximize community potential in assisting with the goals of the Center.


• Purchases supplies needed to provide for every day usage and special events.


• Assists in the supervision of girls that are waiting to attend class.


• Provides clerical support to all staff within the center.


• Tallies points for the students’ point system and record appropriately.    


• Performs miscellaneous duties as assigned

Qualifications and Education Requirements

Required

• High School Diploma or equivalent, completion of vocational coursework is a plus.


• Current Florida driver’s license.


• Ability to work efficiently using personal computer, MS Word, Excel, database software, and all office equipment 

Other Requirements

• Must adhere to Agency Values and Principles.


• Upholds the ethical standards of the Agency and 6B-1.001 Code of Ethics of the Education Profession in Florida.


• Follows policies and procedures of the Agency


• Must work evenings and weekends as required to fulfill workload requirements.


• Must be able to travel by automobile, plane, train, etc.; occasional overnight travel may be required

Preferred

• Minimum six months to one year experience in an office