Receptionist

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.

We’re seeking a detail-oriented and service-driven professional to lead event and meeting coordination while supporting a high-performing workplace environment. This role is ideal for someone who thrives on organization, collaboration, and delivering seamless meeting and event experiences.

• Job Title: Community Ambassador / Receptionist & Meeting Coordinator
• Location: Chicago, IL 60601
• Schedule: Monday – Friday
• Pay Rate: $29–$30 per hour

Key Responsibilities

Event & Meeting Coordination

• Plan and execute internal events, including leadership meetings, team gatherings, and firmwide functions
• Coordinate all meeting logistics, including room setups, catering, and scheduling
• Manage catering services end-to-end, partnering with vendors to ensure quality and timely delivery
• Collaborate with internal teams to align events with company culture and business objectives
• Maintain organized records of event details, setups, and best practices

Conference Services

• Ensure conference rooms and event spaces are fully prepared, functional, and maintained
• Act as a primary point of contact for meeting and event support
• Support training and mentoring of team members to maintain consistent service standards

Administrative & Financial Coordination

• Process and submit invoices for event-related expenses, ensuring accuracy and compliance
• Partner with vendors on pricing, contracts, and service agreements
• Track budgets and expenses to support cost-effective event execution

Collaboration & Workplace Support

• Contribute to initiatives that enhance the overall workplace and service experience
• Partner with cross-functional teams on projects and service improvements
• Provide coverage for reception and other service areas as needed

Office Services & Technical Support

• Assist with print, mail, and general office service requests
• Support records management and organizational tasks
• Perform basic conference room technology setup, testing, and troubleshooting; escalate issues when needed

What You Bring

• Experience in event coordination, hospitality, office services, or workplace operations
• Strong organizational and multitasking skills with attention to detail
• Ability to manage vendors, budgets, and multiple priorities effectively
• Comfortable with basic technology troubleshooting and office systems
• Team-oriented mindset with a proactive, service-focused approach
• Strong communication skills and ability to adapt in a fast-paced environment

Opensity Solutions, provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

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Opensity is an Equal Opportunity Employer. 

We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law. 

Employment decisions at Opensity are based on qualifications, merit, and business needs. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, training, discipline, and termination. 

Opensity is committed to providing reasonable accommodations for qualified individuals with disabilities, for pregnancy related conditions, and for sincerely held religious beliefs, in accordance with applicable law. We do not tolerate retaliation against individuals who raise concerns or participate in an investigation related to equal employment opportunity.