Receptionist & Administrative Support (Full-Time, Afternoons/Evenings)

About Us

The Artemis Center for Guidance is a private group psychotherapy practice with three locations in South Jersey. We provide compassionate, high-quality mental health services in a supportive, professional environment. Our team is growing, and we are seeking a full-time Receptionist & Administrative Support professional to be the welcoming presence in our office during afternoon and evening hours.

About the Role

This position combines reception, client support, and administrative assistance. You’ll serve as the steady in-office anchor — greeting clients, maintaining a welcoming reception area, and ensuring the office runs smoothly in the evenings. You’ll also provide overflow support for phones, intake tasks, and special projects, stepping in to help where needed.

While not the primary conversion role, you should feel comfortable speaking with prospective clients on the phone and helping them take the next step in scheduling an appointment.

What You’ll Do

• Greet clients warmly and ensure a professional, welcoming reception experience.

• Provide overflow phone coverage when needed, including scheduling and client conversions.

• Assist with intake paperwork, insurance details, and client forms.

• Support operations with administrative tasks (data entry, filing, special projects).

• Serve as the in-office anchor during late hours, supporting clinicians and staff.

• Adapt to changing daily priorities with a positive, team-oriented mindset.

What We Offer

• Salary: $16 - $20 per hour

• Health insurance

• Paid time off

• Student Loan Repayment Assistance

• 401k with match

• Professional development opportunities

What We’re Looking For

• Experience in customer service, reception, or administrative support (healthcare/mental health a plus).

• Strong communication and interpersonal skills; able to make clients feel at ease.

• Comfortable balancing reception, phone, and admin tasks.

• Reliable and steady — someone the team can count on in the afternoons/evenings.

• Willingness to learn our systems and contribute to a supportive team culture.

• Attention to detail is essential in this role! To demonstrate this, please include a cover letter with your application. Resumes without a cover letter will not be considered (yes, we’re checking if you read this far).

All your information will be kept confidential according to EEO guidelines.