Receptionist - Central

Description

SUMMARY

The Receptionist greets visitors and callers at the Central Office front desk. The Receptionist assists in clerical duties as requested by Central Office staff.

ESSENTIAL DUTIES & RESPONSIBILITIES

The essential functions include, but are not limited to the following:

•  Greet the public at the front desk.
•  Answer the main phone line and assist the caller or transfer the call, as necessary.
•  Ensure front office is clean and advise Human Resources Director of items or repairs needed.
•  Log outgoing mail and go to Post Office to pick up and deliver mail.
•  Record all incoming mail, stamp date and distribute to assigned departments.
•  Update postage meter as required.
•  Fax, copy, and file documents as needed.
•  Keep fax machine and printers stocked with paper and toner.
•  Maintain the Central Office supply room and order merchandise as needed.
•  Maintain order in supply area and re-order basic supplies (paper, pens, ink cartridges, etc.) as necessary.
•  When orders are completed, match invoice with the purchase order and submit to the fiscal department for payment.
•  Print business cards for CTTP staff members as requested.
•  Maintain Central Office conference room calendar.
•  Maintain Central Office Petty Cash.
•  Assist in the assembling of information packets and binders.
•  Assist Vehicle Coordinator in transporting vehicles to repair shops or assigning vehicles to staff.
•  Assist Central Office staff by providing clerical duties for various projects.
•  Perform other duties as assigned.

Requirements

KNOWLEDGE & SKILL REQUIREMENTS

•  High School Diploma or equivalent.
•  Knowledge of Microsoft Office Suite, internet software, database, and order processing systems.
•  Ability to communicate clearly and informatively.
•  Ability to complete administrative tasks correctly and on time.
•  Ability to prioritize and plan work activities, using time effectively.
•  Current California driver’s and insurability under CTTP auto insurance.

WORKING CONDITIONS

•  Requires working indoors in environmentally controlled conditions.
•  Requires sitting 6-8 hours per day.
•  Requires local driving and occasional driving to site offices, some of which are in remote locations.
•  Requires contact with others (face-to-face, by telephone, via e-mail, or through correspondence).
•  Requires attention to detail.
•  Requires work with others in a group or team.

OTHER

•  Experience working with Tribal People helpful.
•  Work hours may vary.
•  CTTP conducts a pre-employment criminal background check and drug test, and random or for-cause drug testing thereafter.
•  CTTP complies with the Indian Preference Act.