Receptionist, Class A High Rise Office - Hiring Urgently

SCOPE AND PURPOSE:

Answer busy phone lines, greet tenants and visitors, basic clerical duties. Handle many of the tenant inquiries & issues. Work directly with engineering staff to help direct & route all tenant calls. Process incoming & outgoing mail, update office files, tenant files, & vendor files. Assist office staff when ever necessary. Must be able to multi-task, must have good people skills and be reliable.

DUTIES AND RESPONSIBILITIES: Include but are not limited to the following, as other duties may be assigned

GENERAL OPERATIONS

• Answer phones, greet visitors, sort mail, distribute all incoming faxes handle various tenant issues
• Maintain office files updated, update insurance files
• Data Entry
• Interface with various DE departments such as accounting, legal and leasing
• Demonstrate initiative, professionalism, integrity, and works well under pressure
• Prioritize multiple tasks and produce accurate work
• Maintains a professional image. Ability to communicate in a positive and professional manner with residents and outside vendors. Good customer service skills

TECHNICAL PREREQUISITES

• Knowledge of computer systems principles and procedures, including knowledge of Microsoft Excel, Word, email, and other relevant software
• Typing

PHYSICAL REQUIREMENTS

• Must be able to lift up to 20 lbs