Receptionist - Hiring Urgently

Adecco is looking for a receptionist in the Mission Dolores district in San Francisco, CA. Candidates with a strong customer service background-we invite you to apply!

Position Summary

The below is not an exhaustive list but provides an expectation of the likely day to day responsibilities. The Receptionist should be prepared to work autonomously and respond as required working across offices and teams to ensure a high level of client service is always maintained. All responsibilities should be carried out in accordance with firm protocols, policies and procedures and best practices.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

• Serve as primary contact for general administrative, event, and visitor inquiries.
  
• Prepare a wide variety of correspondence, memos/letters and email in response to routine questions.
  
• Answer telephones (internal and external calls); manage call screening, routing, and messages.
  
• Process, prepare, and distribute incoming and outgoing mail.
  
• Assist with the planning and execution of internal events.
  

• Perform clerical, administrative, and special projects, as assigned.
  

• Ensure the office is well-maintained to provide a professional appearance.
  
• Interacts positively with attorneys and team members in a fast -paced environment, remaining flexible, proactive, resourceful, and efficient.
  
• Coordinate arrangements for visiting team members including access to the office, prior identification of workspace, access to phones and any IT requirements.
  
• Coordinate with third party vendors to arrange copying, custom reprographics/binding, messenger, and taxi services.
  
• Ensure office supplies are sufficiently stocked and replenished within defined budget guidelines.
  
• Organizes programs, events, meetings, or conferences by arranging facilities and caterers, creating, and issuing meeting materials or invitations, as required.
  
• In conjunction with the IT team, manage office technology needs, liaising with IT to identify and address any IT issues.
  
• Manage office service requests, intra-office moves, space utilization and planning.
  
• Work closely with vendors on facility related projects as needed, under the direction of the Managing Partner.
  
• Provide support to Partner(s) to fulfil key firm requirements and ensure that deadlines are met, e.g., client invoicing, time entry, projections, submission of expenses.
  

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Excellent command of English.
  
• Fluent in Spanish is a plus.
  
• 1-3 years prior experience in customer service or receptionist role required.
  
• Professional Services and / or Law firm experience is preferred.
  
• Excellent written and verbal communication skills.
  
• Advanced working knowledge of Microsoft Office suite of products is essential.
  

Required Skills & Education

• High school diploma required.
  
• Ability to work autonomously and be a proactive self-starter with close attention to detail and an ability to understand the importance of detailed work within a larger context.
  
• Ability to carry out multiple related activities.
  
• Ability to work under tight deadlines and multi-task across several different departments and time zones in a fast-paced office environment.
  
• Be able to make recommendations to effectively resolve problems or issues by using judgment that is consistent with the firm's standards, practices, policies, procedures, and local regulations.
  
• Must be flexible and able to respond quickly and positively to shifting demands and opportunities.
  
• Ability to collaborate in an effective and mature manner with co-workers, vendors, and clients.
  
• A positive, can-do attitude.
  
• Demonstrated employment stability.
  

Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• Sitting
  
• Filing
  
• Standing
  
• Light lifting
  

Pay Details: $24.00 to $28.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adeccousa.com/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.