Receptionist Office Administrator - Start Now

Promodeling Inc is a premium remodeling and renovation company providing turnkey home and commercial remodeling solutions to our corporate and residential clients in the San Francisco Bay Area and San Diego. Our remodeling services range from additions and extensions, ADU's, flooring, roofing, basement, foundation to kitchen and bathroom redesigning.

Mandatory Bilingual - Spanish speaker!!  

•Office management role to assist the CEO in pushing the organization and team towards its mission

•Oversees various administrative functions and processes

•Your responsibilities will include managing all daily office operations, bookkeeping, professionally answering all incoming office phone calls, coordinating meetings, and sales support calls.

•To be successful in this role, you should be incredibly well organized, detail-oriented, Computer savvy and have excellent time-management skills.

•Provide operational and logistical support to founder and managers with documents, spreadsheets, ordering material, and other deliverables.

•Order office and conference supplies; ensure workspace and kitchen are neat, clean, & organized. Basic office upkeep.

•Assists with internal finance processes, including bookkeeping, invoicing, payments, and payroll

•Invoicing - Tracks invoices and acquires backup documentation supporting invoices if applicable.

•Maintain accurate documentation, filing systems, databases, and archives of certain records

•Ensure rent is being paid

•New labor hire paperwork completion needs, payroll paperwork, and answering general questions.

•Mail is collected daily, and checks are deposited once a week

•Drafting emails, compiling data, format information for internal and external communication - memos, emails, presentations, reports.

Qualifications

•Qualifications for Administrative Assistant/Office Manager

•3+ years’ experience as Office Clerk/Admin

Experience from other Home Improvement or constrcution compnay is a big Plus 

Mandatory Bilingual - Spanish speaker!!  

•Candidate should possess a strong work ethic and ability to manage their time/productivity independently

•You communicate clearly and professionally - written and interpersonal

•Comfort multitasking and handling multiple requests from different individuals.

•Experience with, or an ability to learn to use common office equipment, such as modern phone systems, etc

•Comfortable operating on a small team with lots of collaboration and individuals who have multiple roles

•Competent in using and configuring Quickbooks Online, Excel or similar software

•The ideal candidate should have experience in handling a wide range of administrative and executive support related tasks and is eager to take on ever-increasing responsibility

•You're ingenious when it comes to finding solutions and streamlining processes for efficiency

•Construction payroll and/or accounting background extremely helpful

•Candidate must possess office management skills to manage internal level day to day operational needs

•Building Permit packages preparation and submittal at County & City Level

•Maintain projects, accounting & billing Documents Electronically and in Hardcopy form

Benefits

- Health Insurance, Dental and Vission

- Paid time off

- 8-hour shift

- Compensation commensurate with experience and skillset

- Salary