Receptionist - Professional Development Opportunities

Receptionist – West Hollywood, CA

Job Summary:

The Receptionist is responsible for providing passionate, and inspired customer service to every client, every day who walks into our West Hollywood Studios. The ideal candidate will demonstrate initiative, enthusiasm, and multi-tasking abilities in an environment that demands exceptional performance.

Responsibilities include, but are not limited to, the following:

• General clerical and administrative duties including letter drafting, filing, photocopying, faxing, handling phones, managing calendars, scheduling, expenses, and office management.
• Greet clients upon their arrival, making sure they are comfortable, and their needs are met.
• Direct clients to their location in the facility when they arrive.
• Answers telephones and directs the caller to the appropriate associate. Transfer a caller to an associate’s voice mailbox when the associate is unavailable.
• Provide callers with information such as company address, directions to the company location, company fax numbers, company website and other related information.
• Assist with scheduling meetings as necessary -- scheduling, preparing materials, etc.
• Ad hoc responsibilities including client services and special projects for the department as needed.
• Keep phone lists and other company data up-to-date in database.
• Mail distribution: Coordinates the pick-up and delivery of all mail services (FedEx, UPS, etc.) daily pickup and distribution of mail, including interoffice mail.
• Receive, store, and deliver packages to clients.
• Assist in the ordering, receiving, stocking and distribution of office supplies. Ensure office supplies are stocked and ordered on a regular basis; Conduct a weekly office supply inventory.
• Communicate necessary information to the Bookings team before the close of a shift.
• All other duties as assigned.

Job Requirements:

• Minimum 2+ years of administrative/ event coordination / receptionist experience.
• Experience with executive desks/agency (rolling calls, heavy calendars, etc.) preferred.
• Ability to work well under pressure; meet tight deadlines; manage multiple projects and expectations; and maintain a sharp focus while managing competing priorities.
• Attention to detail and strong organization skills.
• Strong interpersonal skills, while understanding the importance of maintaining confidentiality.
• Strong command of the Microsoft Office.
• Adept at quickly learning new processes and technology.
• Passionate about providing legendary service to each and every client.
• Must be well organized, detail oriented, and think logically and methodically when problem solving.
• Clearly communicate with clients and team members

Essential Physical Functions / Environment:

• Requires a wide range of constant physical activities, including but not limited to: standing, walking, and sitting.
• Frequent repetitive movements.
• Requires close, distance, peripheral vision and depth perception.

Job Location:

West Hollywood, CA

Position Type:

Full Time - On-Site

About:

Quixote Studios is the entertainment industry's premier studio & equipment rental company with locations across America. https://quixote.com/

Compensation:

Pursuant to state and local pay disclosure requirements, the pay range for this role is $19.61 - $22.00 per hour.

The salary offered may vary depending on multiple individualized factors including but not limited to market location, job-related knowledge, education/training, certifications, key skills, experience, external market and internal value, including seniority and merit systems, and internal pay alignment. In compliance with the California Law, a potential new employee’s salary history will not be used in compensation decisions.

Quixote Studios reasonably and in good faith expects to pay for the position within the salary range listed, taking into account the wide variety of factors listed above

In addition, our total benefits package includes is full of perks such as paid time off, sick pay, 401(k) matching, Medical, Dental, and Vision

--- Quixote Studios, a subsidiary of Hudson Pacific Properties --

Quixote Studios will consider for employment any qualified applicant with criminal histories in a manner consistent with the requirement of the Los Angeles Fair Chance Initiative for Hiring.

Quixote Studios is proud to be an Equal Opportunity/Affirmative Action employer. Individuals seeking employment are considered without regards to race, ethnicity, color, creed, religion, sex, sexual orientation, marital status, age, disability, gender identity or expression, genetic information, national origin, protected veteran status or any other classification protected by law.