Receptionist / Scanner

ON-SITE POSITION

Job Summary

We are seeking a reliable, organized, and detail-oriented Receptionist/Scanner to support daily front desk operations and assist with document management. This role is responsible for creating a welcoming environment for visitors while ensuring accurate scanning, indexing, and organization of company records in a fast-paced setting.

Key Responsibilities

Front Desk / Reception Duties

• Greet and assist visitors in a professional, courteous, and friendly manner


• Answer, screen, and route incoming phone calls promptly


• Manage front desk activities, including mail distribution, visitor logs, and shipments


• Provide general administrative and clerical support to internal teams as needed


• Maintain a clean, organized, and professional reception area

Scanning & Document Management

• Scan, upload, and accurately index documents into the company’s systems


• Review scanned files to ensure clarity, completeness, and quality


• Organize and maintain electronic and physical filing systems


• Perform data entry and document tracking with a high level of accuracy


• Safeguard and handle confidential and sensitive information appropriately

Qualifications

• High school diploma or equivalent required


• Previous experience in a receptionist, administrative, or document management role preferred


• Strong attention to detail and organizational skills


• Basic computer proficiency (Microsoft Office, scanning systems, and data entry)


• Excellent verbal and written communication skills


• Ability to multitask and work efficiently in a fast-paced environment

Skills & Competencies

• Professional demeanor and customer service mindset


• Time management and ability to prioritize tasks


• Accuracy and accountability in handling documents


• Discretion and integrity when dealing with confidential information

Work Environment

• Office-based role with regular interaction with staff and visitors


• May require extended periods of sitting, standing, and document handling