Receptionist/Front Office Coordinator

Description

Position Summary:

The Reception /Front Office Coordinator assists with answering incoming phone calls, greeting visitors, directing requests and deliveries, handling office duties, and assisting the finance and accounting team. The Reception/Front Office Coordinator interacts daily with a variety of internal and external audiences and will serve as the “face” of the company for all visitors. 

General Office Support

· Greet and welcome guests, building tenants, answer phones and maintain reception log.

· Run errands to support meetings and events.

· Stock, clean, and maintain organization of the kitchen and storage and copy/supply areas on first floor.

· Keep first floor of office professional looking, displaying awards and recognitions, and working with marketing to manage office environmental branding exhibits.

Finance/Accounting Support

· Process customer sales orders.

· Invoice sales orders that shipped.

· Enter customer payments, and make customer collection inquiries.

· Cross functional duties will include providing back-up for accounts payable and helping with inventory when needed. 

Requirements

Job Requirements/Minimum Qualifications:

· Graduation from an accredited college with a two-year degree in business administration, accounting or related field, and two or more years’ experience in administrative work. An equivalent combination of education, training, and relevant work experience may be considered.

· Proficiency with Microsoft Office and experience with accounting/ERP systems.

· Valid driver's license.

· Bilingual (English/Spanish) a plus.