Receptionist/Office Services Floater - Join a Market Leader

Do you want more than just another job? Are you ready to team up with an organization that values your contributions? Then Hired by Matrix is for you!

Working with some of the US' premier companies, we excel at connecting candidates with positive cultures and dynamic teams. We even go the extra mile with our signature Consultant Appreciation Program (CAP) to help them in their future job searches.

Hired by Matrix has provided talent solutions to enhance organizations' team capacities for over three decades. As a full-service search firm, we partner with companies across industries, including Financial Services, Fintech, Consumer Goods and Services, Security and Logistics, Pharmaceutical / Biotech, Technology, Automotive, Engineering, and Healthcare.

At-a-Glance:
Are you ready to build your career by joining an innovative advisory services organization? If so, our client is hiring a Receptionist/Office Services Floater!

What You'll Do:

• Greet and properly direct all clients and guests.
• Be responsive to client's needs upon arrival.
• Answer a multi-line telephone and give appropriate information to callers or route calls to appropriate party while demonstrating professional telephone etiquette.
• Manage multiple conference room, and guest space calendars.
• The management of conference space requires detail-oriented correspondence with meeting organizers and other administrative staff through an internal conference scheduling system.
• Register all guests and clients properly with the building security system.
• Order, prepare, and clean up catering as necessary for client meetings.
• Prepare purchase orders for a variety of office supplies from multiple vendors. Keep accurate inventory of items needed.
• Order, track, and confirm receipt of messenger services and other mailings.
• Coordinate with administrative staff and premises department to maintain the appearance of the reception area, conference rooms, pantries, and restrooms.
• Complete special projects for management as needed.
• Order and stock multiple pantries using current vendors and established par levels.
• Set-up and clean up beverage and catering service in conference rooms.
• Organize multiple storage rooms and closets.
• Maintain stock of restroom supplies and coordinate stocking rooms with porters.
• Assist and maintain toner supply program.
• Assist in copy room organization when needed.
• Register all guests and clients properly with the building security system.
• Cross train at Reception and provide back-up phone support when needed.
• Greet and direct guests and vendors.
• Prepare vendor payment requests.

What You Bring:

• Bachelor's degree with 1-2 years of related experience.
• Strong knowledge of MS Office, including Outlook, Word, Excel, and Power Point.
• Ability to effectively communicate and collaborate with diverse personalities in all levels of management, as well as outside vendors and clients, by maintaining objectivity and demonstrating maturity.
• Strong customer service skills a must.
• Good interpersonal, organizational, communication and problem-solving skills are required.
• Must be hands-on and be willing to roll up their sleeves to perform all responsibilities needed to ensure success.

Position Type: Contract

Get in Touch:
We want to hear from you! If you think you'd be a good match, submit your resume and reach out to Ayushi at 201-226-3523 to learn more.

Who We Are:
Since 1986, Hired by Matrix, Inc. has improved our candidates' lives with exciting job opportunities that provide outstanding career advancement. Hired by Matrix offers our contract professionals competitive salaries, benefits after 60 days, and a 401k option with a company match after one year.

Hired by Matrix is an Equal Opportunity Employer and proud to be certified as both a Woman-Owned Business Enterprise and a Woman-Owned Small Business.

Connect with us on LinkedIn today and learn more about how HbM can change your career: https://www.linkedin.com/company/hired-by-matrix-inc/

Check out our Career Center: https://www.hiredbymatrix.com/find-work/open-positions/